Administrative Assistant

Structured Foundation Repairs Houston • Houston, TX

395d • $31,200 - $31,200

About The Position

The Administrative Assistant will provide essential administrative support to Structured Foundation Repairs Houston, ensuring efficient office operations and effective communication within the organization. This role requires strong organizational skills, multitasking abilities, and a proactive approach to problem-solving.

Requirements

• Strong organizational and clerical skills
• Excellent communication and customer service abilities
• Experience with QuickBooks and data entry
• Familiarity with multi-line phone systems and office management
• Proven ability to manage calendars and schedules efficiently
• Must pass criminal background check

Nice To Haves

• Bilingual candidates preferred
• Experience with QuickBooks (1 year preferred)

Responsibilities

• Answer calls and manage multi-line phones
• Create appointments for analysts
• Provide customer service and vendor support
• Assist in job productions at all levels
• Assist in coordinating schedules and managing files for analysts and crews
• Coordinate and implement general office services such as appointment-setting, records control, and other administrative activities
• Use various software applications such as SalesForce, QuickBooks, Arc Site, Google Sheets, Excel, MS Word, MS Office, OneDrive to input data and manage information
• Create invoices, bills, and reports in QuickBooks
• Collaborate with real estate and title companies in planning Continuing Education classes
• Assist in marketing materials and planning events
• Exercise administrative judgment and assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service
• Provide administrative support to other departments as needed
• Handle customer inquiries and issues

Benefits

• Dental insurance
• Paid time off
• Referral program
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED