Administrative Assistant

Vishay Intertechnology • San Jose, CA

278d • $30 - $32

About The Position

We are seeking great talent to help us build The DNA of tech.® Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets. We help the world's most in-demand technologies come to life. Every day our products touch your life and the lives of people across the world, though you likely do not know it. Come join us and help us build The DNA of tech.™ Vishay Intertechnology, Inc. is a Fortune 1,000 Company listed on the NYSE (VSH). Learn more at www.Vishay.com. This position is located San Jose, CA, which is well known as a vibrant city with many advantages that make it an attractive place to live. From its diverse culture, quality education, and thriving job market to its excellent weather and entertainment options, San Jose has much to offer residents.

Requirements

• Associates degree, Bachelor preferred.
• 2-4 years of professional business office experience.
• Pleasant personality.
• Excellent verbal and written communication skills.
• Organizational skills, able to multitask and prioritize workload.
• Able to work independently, accountable, dependable.
• Intermediate/Advance knowledge in the use and operation of computers and software applications including Microsoft Word, Excel, Access and PowerPoint, Sharepoint.
• Experience with Promis and SAP is a plus.
• Ability to work with confidential documents and understand company procedures.

Responsibilities

• Prepares monthly reports.
• Administrative Support in the main lobby. Welcoming visitors and guests, and directing them to the right contact.
• Answering and transferring phone calls to the correct department, and taking messages.
• Files, organizes, coordinates, and assists in meetings.
• Prepares and develops timelines, charts, and graphs as necessary to evaluate the business conditions that include but not limited to macros, pivot tables and vlookups.
• Set-up Domestic & International Travel accommodations and completes expense report.
• Set-up/Arrange Departmental Lunch/Dinner.
• Coordinates processing of Purchase Requisitions and Orders.
• Receive Incoming mail/packages, Sort and Deliver to Recipient.
• Prepare shipment for Outgoing mail/packages.
• Support Administration of QMS process.
• Support Division QMS Head on Business process workflow.
• Maintain Record files/documentations. Maintain QA Log and Index.
• Organizes, coordinates, assists in meetings.
• Support Business Process Automation project.
• Support in Revision process of QMS documents.
• Support preparation of San Jose's Yearly DNV - 3rd Party Audit.
• Monitor timely closure of SJ Internal Audit Non-conformances.
• Support Division Audit Management Improvement Project.
• Maintain KPI/Charts Audit metrics.
• Monitor Business Process Improvement, CAR issues, Customer N/C's.
• Help with monthly Audit Steering committee meeting.
• Performs other receptionist special tasks and projects as assigned.

Benefits

• Pay Range: $30.00-$32.00 per hour (Temp Assignment)

What This Job Offers

• Career Level: Entry Level
• Industry: Computer and Electronic Product Manufacturing
• Education Level: Associate degree