Administrative Assistant

TESTEQUITY HISCO GROUP • TX

80d

About The Position

The Administrative Assistant is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. The ideal candidate must have a strong commitment toward the job. In other words, there needs to be a strong desire to succeed. As an Administrative Assistant, you must be willing to constantly improve your performance and add new abilities.

Requirements

• 3+ years of experience as an Administrative Assistant and or equivalent experience is required
• High School or GED is required
• 3+ years of Customer Service Experience is required
• Proficiency in computer applications and software is highly encouraged, such as Microsoft 365 applications (Word, Excel, PowerPoint, Teams, Outlook)
• Strong organizational skills with attention to detail is desirable
• Good communication, organizational, and computer skills are a must in that this position will require constant interaction with team members and guests
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Comfortability working in a high-volume environment

Nice To Haves

• The ideal candidate should be friendly, detail oriented, honest, and able to work well with little to no supervision at times
• A good attitude and work ethic is more important than experience

Responsibilities

• Greet and assist visitors in a professional manner
• Receive packages and check/deliver mail
• Perform administrative tasks such as filing, data entry, expense reporting, scanning, scheduling interviews, calendar management of the organization, etc.
• Assist with general office duties as required- managing office supply inventory and orders, making coffee, submit maintenance tickets as needed through maintenance portal, turning on/off common area touch board devices and prepping/cleaning up conference rooms as needed.
• Calendar Management of conference room calendars, multiple departmental shared calendars as well as some individual calendars, as needed.
• Assistance in project management with the HR team.
• Support logistics for onsite meetings and coordinate events for the 3 sites in the area.
• Answers phone in a timely, courteous manner as well as directs calls to appropriate person
• Keeps reception area, break rooms, and conference rooms clean and free of used cups/glasses/cans/trash, etc. Also sets up meeting rooms with replenishments
• Work with the organization on different administrative tasks
• Work with the organization on Travel planning, event organization, preparing itineraries, expense reporting etc.
• Keep executives informed about all details going on in the organization
• Manages the daily workflow; Balances many priorities and designs a suitable workflow
• Able to foresee problems and take preemptive actions
• Writes well-rounded sentences in a professional language without errors
• Knows how to employ oral and written skills to convey a positive message
• Indirectly responsible for product quality
• All other duties as assigned

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 251-500 employees