Administrative Assistant

DREAM-posted 3 months ago
$65,000 - $75,000/Yr
Full-time • Entry Level
New York, NY
101-250 employees
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This is an exciting role for a driven and highly organized Administrative Assistant to the co-CEOs to join our warm and collaborative Executive Office team. Reporting to the Senior Executive Assistant, the Administrative Assistant will have the opportunity to work closely with senior leaders and gain invaluable insight into the day-to-day operations of a growing, nationally recognized youth development organization.

  • Provide daily administrative and operational support to DREAM’s co-Chief Executive Officers (co-CEOs) and Senior Executive Assistant, including booking travel, ordering materials etc.
  • Directly manage complex calendars including scheduling meetings, coordinating availability, and sending confirmations and reminders.
  • Coordinate recurring internal meetings and cross-team scheduling needs, including Management Team and Chief Team meetings.
  • Provide logistical support for meetings and events including reserving space, coordinating refreshments, preparing materials, and ensuring technology set-up.
  • Support travel logistics such as booking accommodations and transportation.
  • Assist in processing expense reports, invoices, and reimbursements.
  • Assist in drafting, editing, and formatting internal communications and presentation materials.
  • Maintain accurate contact lists and track meeting action items.
  • Handle occasional personal scheduling and administrative tasks for the co-CEOs.
  • Support a variety of day-to-day office operations and assist with special projects as needed.
  • Bachelor’s degree or equivalent professional experience required.
  • 1 year of relevant administrative or scheduling experience preferred.
  • Experience in nonprofit or education environments a plus.
  • Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail, etc.).
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to maintain discretion and confidentiality in all tasks.
  • Proactive, self-motivated, and solutions-oriented with a strong sense of follow-through.
  • Committed to DREAM’s mission, values, and the belief that all students can succeed.
  • Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children.
  • The ability to select between a variety of medical plans according to what best suits the employee’s needs.
  • Dental and vision plans.
  • Disability benefits.
  • Life insurance.
  • Up to 12 weeks fully paid of Parental Leave.
  • Flexible spending account options.
  • Pre-tax commuter benefits (parking and transit).
  • Fitness and entertainment discounts.
  • A variety of support through our employee assistance program (EAP).
  • 403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure.
  • Referral, performance, and tenure milestones bonuses.
  • Discounted school meals through our in-house Scratch Food Program.
  • Tuition reimbursement support (All FT Roles).
  • Access to a professional development fund (NEST Roles).
  • All full-time Network Support Team employees are eligible for approximately 48 days off throughout the year including holidays, sick days, personal days and summer Fridays.
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