Administrative Assistant

St. Charles Health System-posted 3 months ago
$22 - $32/Yr
Full-time • Entry Level
Bend, OR
Professional, Scientific, and Technical Services
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The Administrative Assistant at St. Charles Health System provides office services for assigned leaders and departments by implementing administrative systems, procedures and policies, and monitoring projects. Administrative Assistants are responsible for providing excellent customer service to all St. Charles Health System caregivers, providers, and visitors in person and via telephone. This position does not directly manage any other caregivers.

  • Provides support within the administrative suite through professional and positive communications, clerical functions, project coordination, calendaring, and problem solving for the assigned directors and departments.
  • Coordinates functions of various committees by scheduling meetings, coordinating communications, and record keeping.
  • Drafts reports, letters, minutes, and other materials.
  • Provides technical, audio visual, desktop publishing expertise in program applications and technologies for caregivers.
  • Develops and/or helps maintain visual management for operations, department metrics, regulatory requirements, and projects as requested by directors.
  • Provides support to achieve and maintain compliance with all local, state, and national health care guidelines, rules, and regulations.
  • Manages the invoice and check request processes from initial request through final payment.
  • Reserves and arranges meeting rooms, sends appointments, and takes minutes for meetings as designated by Directors and leadership team.
  • Coordinates office supplies inventory and ordering.
  • Responsible for stocking supplies, managing office equipment, coordinating service and maintenance, as necessary.
  • Supports the vision, mission, and values of the organization in all respects.
  • Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
  • Provides and maintains a safe environment for caregivers, patients, and guests.
  • Conducts all activities with the highest standards of professionalism and confidentiality.
  • Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.
  • May perform additional duties of similar complexity within the organization, as required or assigned.
  • High school or GED required.
  • Minimum two (2) years administrative support or office management experience required.
  • Excellent oral and written communication skills.
  • Ability to interact with a diverse population and professionally represent St. Charles Health System.
  • Strong teamwork and collaborative skills.
  • Excellent organizational skills and attention to detail.
  • Intermediate to advanced proficiency in Microsoft applications, database management, and document preparation.
  • Ability to learn various new computer programs in a timely manner.
  • Bachelor's degree preferred.
  • Three (3) years experience in an Administrative/Executive Assistant level role preferred.
  • Previous hospital or healthcare experience preferred.
  • Knowledge of medical terminology preferred.
  • Professional Administrative Certification of Excellence (PACE) preferred.
  • Comprehensive benefits package including medical, dental, vision.
  • 403(b) retirement plan.
  • Generous Earned Time Off (ETO) program.
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