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The Administrative Assistant position at Worcester Polytechnic Institute (WPI) is a full-time role within the Biomedical Engineering Department. This position involves performing a wide range of clerical and administrative duties with limited supervision, providing essential support to the BME graduate program, seminar series, and faculty search processes. The successful candidate will play a crucial role in overseeing the graduate application process, maintaining records of graduate students and their advisors, and facilitating various departmental events and meetings. WPI is dedicated to fostering an inclusive workplace that values diversity, and candidates who can support this commitment to equity, diversity, and inclusion are highly encouraged to apply. In this role, the Administrative Assistant will be responsible for setting up Skype interviews and coordinating PhD Visit Days, ensuring that graduate students have a smooth transition during their visits to campus. The position also entails maintaining and revising departmental records, including applications for graduation and PhD tracking documents. The Administrative Assistant will coordinate Qualifier Exam meetings and Specific Aims Meetings, as well as manage announcements for Department Seminars and Thesis Defenses, which includes making luncheon and room reservations and arranging catering services. Additionally, the role involves supporting faculty searches by organizing meetings, phone interviews, and on-campus interviews, as well as managing itineraries and transportation arrangements. The Administrative Assistant will also handle purchasing through Pcard/STARS as necessary and perform other duties as assigned. This position is vital for ensuring the smooth operation of the Biomedical Engineering Department and supporting the academic success of its graduate students.
