Administrative Assistant

Blessings4Ever Home Care Agency • Philadelphia, PA

394d

About The Position

The Administrative Assistant will perform a variety of administrative, clerical, and reception tasks to support the daily operations of the office. This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. The Administrative Assistant will be responsible for greeting visitors, managing incoming calls, maintaining office supplies, and ensuring the confidentiality of information.

Requirements

• High school diploma or equivalent required.
• Previous clerical experience required.
• Strong interpersonal skills.
• Must be flexible and comfortable moving between multiple tasks and priorities.
• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office.
• Excellent time management skills and the ability to prioritize work tasks.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Greets and welcomes visitors and employees.
• Supports office security by ensuring all visitors are signed in.
• Responsible for answering incoming calls and directing them to the appropriate person or department(s).
• Responsible for taking messages and forwarding them to the appropriate individual.
• Supports new hires by ensuring all have the appropriate equipment on first day of hire.
• Open, sort and distribute incoming correspondence.
• Maintains external employee files.
• Labeling and updating digital and paper files.
• Putting files, digital or paper into their proper locations.
• Gathering and organizing files and documents for department use (i.e., reports, metrics, compliances, etc.).
• Responsible for ordering office supplies and ensuring that the office is well stocked.
• Provide general support to visitors.
• Performs data entry as needed.
• Photocopying and fax transmittals.
• Maintains confidentiality of all information.
• Assist in resolving any administrative problems.
• Provide day-to-day management of office documents and general supplies.
• Compile, analyze and distribute reports upon request.
• Completes all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED