Administrative Assistant

OU Medicine • Mobile, AL

274d

About The Position

Under general supervision, responsible for administrative duties for a department keeping day-to-day business operations on track. The Administrative Assistant will perform various complex technical and clerical functions in support of departmental staff. This includes preparing and maintaining a variety of records, files, and documents, including information of a confidential nature. The role may involve gathering information and developing summaries, assisting with documenting the development of the department budget and operational plans, and recommending changes to office procedures to improve processes and provide better support. The assistant will review and proof documents, records, and forms for accuracy and completeness, arrange and schedule a variety of meetings and conferences, and perform receptionist duties such as greeting visitors, determining their needs, and routing customers to the proper area or person. Additional responsibilities include arranging appointments, assisting with phone calls, directing services such as maintenance, repair, supplies, mail, and files, assisting in training employees on office equipment and procedures, and maintaining confidentiality of information. Specific duties may vary based on assignment, and the assistant may assist other staff as necessary and perform other duties as assigned.

Requirements

• Associates Degree required.
• 0 - 3 years of Administrative Assistant experience required.
• Basic knowledge of office procedures and equipment.
• Basic knowledge of the principles of accounting with basic arithmetic skills.
• Good basic written communication skills including spelling, grammar, and punctuation.
• Good interpersonal skills for interaction with employees, clients, and customers.
• Basic computer skills with some spreadsheet knowledge.
• Ability to maintain and handle confidential information appropriately.
• Typing/keyboarding skills sufficient to meet the requirements of the position.

Responsibilities

• Perform various complex technical and clerical functions in support of departmental staff.
• Prepare and maintain a variety of records, files, and documents, including confidential information.
• Gather information and develop summaries.
• Assist with documenting the development of the department budget and operational plans.
• Recommend changes to office procedures to improve processes.
• Review and proof documents, records, and forms for accuracy and completeness.
• Arrange and schedule a variety of meetings and conferences.
• Perform receptionist duties such as greeting visitors and routing customers.
• Arrange appointments and assist with phone calls.
• Direct services such as maintenance, repair, supplies, mail, and files.
• Assist in training employees on office equipment and procedures.
• Maintain confidentiality of information.
• Assist other staff as necessary.
• Perform other duties as assigned.

Benefits

• PTO
• 401(k)
• Medical plans
• Dental plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: Associate degree