Administrative Assistant

BP • Houston, TX

362d • $20 - $22

About The Position

Located in Houston, TX, Conifer Systems has been in business for over 15-years and is seeing unprecedented growth. We contribute our success to our long-term employees, and an environment that promotes teamwork, collaboration, and professional development. Provides administrative support to our Klein Warehouse. Responsible for handling the office space; as well as maintaining relationships with office vendors, service providers and landlord. This position will report to the Inventory Manager.

Requirements

• High School degree or equivalent.
• Excellent verbal and written communication skills.
• Must possess various digital literacy and have strong solid understanding of Microsoft Word, Excel, PowerPoint, Outlook email system and Visio.
• Keystroke a minimum of 50 wpm.
• Professional appearance and demeanor.
• Versatility, flexibility, and a willingness to work within constantly evolving priorities with enthusiasm.
• Acute attention to detail.
• Dedication to excellence and high standards.
• Ability to work on sophisticated projects with general direction and minimal mentorship.
• Ability to deal effectively with a diversity of individuals at all interpersonal levels.
• Good judgment with the ability to make timely and sound decisions.
• Creative, flexible, and innovative team player.
• Strong interpersonal, problem-solving, and analytical skills; able to lead priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Proven ability to plan and coordinate projects.
• Pre-employment drug test and background check required.

Responsibilities

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
• Exercises considerable judgment and discretion in handling requests for appointments and telephone calls.
• Reviews and responds to daily internal/external mail and overnight packages.
• Prepares daily mail including but not limited to distributing incoming correspondence and ensuring outgoing mail has the correct postage, certification, or overnight requirements.
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
• Coordinates calendar and schedules appointments, ensuring all parties are informed of and stayed ahead of schedule awareness.
• Meets and greets visitors in a friendly and professional manner.
• Completes expense reports for management; ensures that accurate account codes are used and required approvals are acquired.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities.
• Purchases office supplies and equipment and maintains proper stock levels.
• Leads contract and price negotiations as well as relationships with office vendors, service providers and landlord.
• Participates actively in the planning and execution of office events.
• Maintains a safe and secure working environment.
• Assists with special projects as assigned.
• Demonstrates a high level of integrity in taking care of confidential and critical issues.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.

Benefits

• 401K Program
• Health, Vision, And Dental Insurance
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Paid vacation ranging from 120 - 240 hours per year for full-time employees and 60 - 240 hours for part-time employees.
• 9 paid holidays per year and 2 personal choice holidays.
• Parental leave policy offering up to 8 weeks' paid leave for the birth or adoption of a child.

What This Job Offers

• Job Type: Full-time
• Industry: Oil and Gas Extraction
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees