Administrative Assistant

Vt Group • Manassas, VA

386d

About The Position

The Administrative Assistant will provide essential administrative support to the office staff at the Manassas, VA location. This full-time role involves a variety of tasks aimed at ensuring smooth office operations, including visitor management, mail distribution, and coordination of office supplies and events.

Requirements

• High school diploma or equivalent
• At least one year of administrative and clerical experience
• Successful completion of background and reference check required
• US Citizen with the ability to obtain a Secret Level Clearance
• Strong oral, written and interpersonal communication skills
• Excellent time management skills with a proven ability to meet deadlines and prioritize tasks
• Strong organizational skills and attention to detail
• Self-starter and driven
• Strong problem-solving skills and analytical abilities
• Strong skills in MS Office suite of applications
• Ability to work well independently as well as on a team
• Ability to sit for prolonged periods of time at a desk and work on a computer
• Ability to lift up to 20 pounds
• Ability to work on-site eight hours a day, Monday - Friday

Nice To Haves

• Associate's degree in office administration or related field preferred
• Prior experience scheduling and coordinating on-site maintenance and repairs for an office setting

Responsibilities

• Greet, sign-in and escort visitors and vendors
• Distribute employee badges and issue visitor badges as required
• Receive and distribute incoming mail and packages, manage outgoing packages
• Act as the primary point of contact for the Manassas office location
• Maintain conference rooms, reception area, and other common spaces
• Support meetings by ordering food and ensuring refreshments are available
• Schedule and coordinate on-site maintenance, repairs, and inspections
• Assist with reconfiguration of workspaces
• Maintain inventory of office and kitchen supplies and purchase/replenish as needed
• Coordinate onsite company-related events including room set-up and food arrangements
• Support new hire onboarding in coordination with HR
• Perform miscellaneous office-related purchases
• Schedule meetings for executive management
• Create and submit expense reports for executive management
• Provide other administrative support as necessary
• Support recognition programs and employee welfare tasks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED