Administrative Assistant
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About The Position
We are looking for a Part-Time Administrative Assistant in Ranson, WV. The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative and MRO activities. This role is essential in ensuring the smooth operation of the office and requires a friendly, energetic, professional, and self-motivated individual who is very detail-oriented and can work with deadlines in mind. The position offers flexible hours, with the option of working eight hours per day on Monday, Tuesday, and Wednesday, or five hours per day from Monday through Friday. The Administrative Assistant will be responsible for a variety of tasks including receiving incoming phone calls, greeting visitors, ordering office supplies, and managing daily mail, which includes scanning invoices that arrive by mail. Additionally, the role involves shipping and receiving FedEx/UPS packages as needed, entering material and equipment rental invoices, and routing them to the appropriate project managers for approval. Monthly responsibilities include credit card reconciliations, statement reconciliations, and reviewing vendor invoicing. The Administrative Assistant will also provide support for the Maintenance EAM system and general office support, along with other duties as required.
