Administrative Assistant

JPMorgan Chase • Jacksonville, FL

78d

About The Position

Join our dynamic team as a Senior Administrative Assistant in Specialty Sales, where you will play a pivotal role in supporting key executives & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to our Specialty Sales organization. As a Senior Administrative Assistant, you are expected to be a partner to the executives and teams you will support. You should be flexible, proactive, efficient, and a highly resourceful team player. You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Requirements

• Minimum of 3 years in a client facing role, if not an administrative or executive assistant role
• Strong proficiency in Microsoft Office Suite
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment
• Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders
• Excellent written and verbal communication skills, with a keen attention to detail
• Demonstrated discretion and good judgment in handling confidential information and executive-level matters

Nice To Haves

• Highly comfortable with learning and adapting to new technologies and productivity tools
• Willingness to work flexible hours as dictated by the needs of the business
• Experience in client-facing roles within a multinational firm

Responsibilities

• Efficiently manage and coordinate active calendars for executives and team members, ensuring optimal scheduling and prioritization of meetings and appointments
• Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality
• Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally
• Arrange and manage intricate domestic and international travels, ensuring seamless logistics and adherence to company policies
• Process invoices and expense claims, ensuring compliance to the firm’s guidelines
• Organize and coordinate internal and external events, including meetings, conferences, and team-building activities
• Prepare high-quality reports, presentations, and internal communications, utilizing advanced Microsoft Office skills (PowerPoint, Excel)
• Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment

What This Job Offers

• Career Level: Senior