Administrative Assistant

The Clutterless Company • New York, NY

403d • $41,600 - $54,080 • Remote

About The Position

The Administrative Assistant at The Clutterless Company plays a crucial role in providing administrative support to the leadership team and field staff. This position involves coordinating daily operations, managing schedules, handling client inquiries, and assisting with various tasks to ensure smooth business operations. The ideal candidate will possess strong organizational skills, a problem-solving mindset, and a positive attitude, contributing to the overall efficiency of the company.

Requirements

• High school diploma or equivalent required; Associate's degree or higher in business administration or related field preferred.
• Minimum of 2 years of experience in administrative or operations support, preferably in a service-based or multi-location company.
• Exceptional organizational skills to manage multiple tasks and projects effectively.
• Strong written and verbal communication skills for professional interaction with clients and vendors.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook), Google Workspace, and CRM software.
• Experience with project management tools (e.g., Asana, Trello) is a plus.
• Strong attention to detail for accuracy in data entry, invoicing, and scheduling.
• Ability to think on your feet and resolve administrative or scheduling issues quickly and effectively.
• Customer-focused attitude with a commitment to providing excellent service.

Nice To Haves

• Experience in project coordination, customer service, or scheduling is a plus.

Responsibilities

• Serve as the first point of contact for clients and vendors, responding to inquiries professionally and timely.
• Manage calendars for field staff, scheduling appointments, meetings, and site visits for projects.
• Maintain and organize records related to ongoing projects, including client files and invoices.
• Enter and update client data and project statuses into company databases, generating reports for leadership.
• Coordinate travel logistics for team members traveling for client projects, including booking flights and accommodations.
• Track and manage office and cleaning supply inventories, placing orders as necessary.
• Assist with invoicing clients for services rendered, ensuring accuracy and timely submission.
• Support onboarding of new clients, ensuring all contracts and paperwork are collected and entered into the system.
• Serve as a liaison between different teams to ensure effective communication and coordination.
• Assist in coordinating staff schedules and support the HR department with onboarding new hires.
• Help track client satisfaction and service quality by collecting feedback and monitoring service outcomes.

Benefits

• Employee discount
• Flexible schedule

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED