Administrative Assistant

Soboba • San Jacinto, CA

68d

About The Position

The Administrative Assistant is responsible for completing general office administration duties. This role involves carrying out day-to-day organizational tasks and facilitating efficient communication across the office or specific department. The individual will answer phones, manage office calendars, update databases, and complete general clerical work and recordkeeping tasks. Additionally, this position provides clerical support and assistance to the Higher Education and Sponsorship Coordinator.

Requirements

• High school diploma or equivalent.
• Five years’ experience in a related field or equivalent combination of education and experience in general office duties and responsibilities.
• Excellent administrative, organizational, and communication/customer service skills.
• Demonstrated knowledge and skills of office machinery and automation, including applicable software packages such as database and spreadsheet programs.
• Ability to develop and maintain professional working relationships with management, co-workers, program participants, and the general public.
• Knowledge and understanding of basic organization procedures.
• A current California Driver’s License.
• All applicants are required to complete the pre-screen Background Clearance and Drug Testing.

Nice To Haves

• Native American preferable.

Responsibilities

• Complete receptionist and office administration duties, including calendaring, invoicing, scanning documents, performing data entry, and arranging travel.
• Answer phones and respond to emails.
• Organize file systems using a computer.
• Communicate with other departments as needed.
• Front office organization of forms, flyers, resources, etc.
• Process incoming/outgoing mail (prepare mail for the postal service, courier or overnight service).
• Maintain inventory/order office supplies and prepare purchase orders as needed.
• Assist in the generation of reports, meeting minutes, etc.
• Assist with program recruitment as needed.
• Perform general clerical duties and administrative support activities.
• Answer phones and assist in assigning work orders.
• Coordinate meetings with vendors, students, and sponsorship recipients.
• Assist in planning and implementing events.
• Interact with Soboba Tribal Members and higher education institutions.
• Assist the Coordinator in meetings and other Tribal Administration areas.
• Prepare documents, including mailings from correspondence drafted.
• Perform copying and filing; various office projects and tasks.
• Perform other duties as directed.
• Utilize in other departments as needed for various tasks.
• Attend trainings and workshops related to the job duties.

Benefits

• Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 101-250 employees