Administrative Assistant

1199SEIU Funds • New York, NY

88d

About The Position

The position involves providing comprehensive administrative support to the Senior Manager and the Retired Members Department (RMD) Coordinators. The role requires managing communications, coordinating meetings, organizing travel, and maintaining office supplies and documentation. The candidate will be responsible for ensuring smooth operations within the department and assisting in various administrative tasks.

Requirements

• High School Diploma or GED required
• Minimum one (1) year of administrative experience in a general office environment required
• Working knowledge of Benefit and Pension Funds Benefits
• Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities
• Excellent verbal and written communication skills: must be able to establish priorities, meet deadlines and multi-task
• Basic skill level in MS Office Suite, Oracle, IronClad
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Must be able to work with older individuals, have empathy and patience
• Must be able to interact and communicate with individuals at all levels of the organization in a professional manner

Responsibilities

• Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators
• Answer and direct phone calls, manage emails, and handle incoming and outgoing mail
• Coordinate in-person and virtual meetings via Zoom/Teams, manage shared calendars, and arrange meeting rooms and catering as necessary
• Organize and book travel accommodations for staff and management, following the Fund's guidelines
• Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports
• Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally/externally
• Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors
• Prepare meeting minutes and agendas
• Maintain shared drive information, databases, contact lists, and other important information

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees