Administrative Assistant

Lionbridge • Lansing, MI

387d • $70,000 - $80,000 • Remote

About The Position

The Administrative Assistant will provide dedicated support to three Senior Directors on the Brand Team at Lionbridge Technologies. This role is critical for managing calendars, coordinating travel, organizing meetings, and overseeing special projects, all while maintaining confidentiality and streamlining operations. The successful candidate will act as a trusted partner, ensuring effective communication and collaboration across teams.

Requirements

• Experience: A minimum of 6+ years in an administrative role, with at least two years supporting Director-level or higher leadership.
• Technical Proficiency: Advanced skills in Microsoft Office Suite, desktop calendar management systems, and virtual meeting platforms.
• Communication Skills: Exceptional verbal and written communication abilities, comfortable interacting with executives and cross-functional teams.
• Attention to Detail: A meticulous eye for detail and the ability to manage multiple priorities with accuracy.
• Discretion: Proven experience handling sensitive and confidential information with integrity.
• Problem-Solving Ability: A proactive approach to identifying challenges and implementing effective solutions.
• Adaptability: Comfortable working in a fast-paced environment, prioritizing tasks as business needs evolve.
• Industry Knowledge: Experience in the Tech, SaaS, or similar fast-paced industries is preferred.
• Collaboration: A team-oriented mindset with the ability to build strong working relationships across levels and departments.

Nice To Haves

• Experience in the Tech, SaaS, or similar fast-paced industries is preferred.

Responsibilities

• Manage Calendars: Oversee and prioritize the schedules of three Senior Directors, ensuring optimal time management and efficient coordination of meetings and events.
• Organize Meetings: Plan and execute meetings, including setting agendas, managing logistics, and preparing briefing documents or post-meeting action items.
• Coordinate Travel: Arrange complex travel plans and itineraries while ensuring alignment with scheduled commitments and budget guidelines.
• Oversee Special Projects: Conduct research, analyze data, and provide actionable insights to support decision-making for strategic initiatives.
• Prepare Reports: Compile and format data into clear, concise reports or presentations for team updates and decision-making.
• Facilitate Communication: Act as the primary point of contact for the Senior Directors, ensuring clear and timely communication across internal and external stakeholders.
• Maintain Confidentiality: Handle sensitive information with professionalism and discretion at all times.
• Foster Collaboration: Work closely with other administrative staff to ensure seamless coordination across teams and departments.
• Track Deadlines: Monitor and follow up on deliverables, ensuring nothing slips through the cracks.
• Support Team Engagement: Attend monthly staff meetings and contribute to fostering a positive and productive team environment.
• Innovate Processes: Identify opportunities for improving administrative workflows and implement solutions to enhance efficiency.
• Use Technology Effectively: Leverage tools such as Outlook, Word, Excel, PowerPoint, and WebEx to support day-to-day operations.

Benefits

• Competitive pay based on the work you'll do here. Expected Compensation: $70,000-$80,000 USD/year (Dependent on Experience)
• Health Coverage for you and your family with multiple plan options: Health, Vision, Dental; as well as HSA and FSA eligible programs
• Generous Paid-Time-Off and 10 Company Paid Holidays, as well as Floating Holidays, Paid Volunteer Days, and an additional Paid Day Off for your Birthday!
• 401k with company match
• Free access to Lionbridge's Employee Wellness Platform and Employee Assistance Program to support both physical and mental health.
• Earn extra money in your HSA for completing Wellness Incentive goals through employer contributions.
• Career guidance with learning and development opportunities along the way, backed by Lionbridge's Internal Mobility and Referral Bonus programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed