Administrative Assistant

Aerofarms • Danville, VA

74d

About The Position

AeroFarms is seeking a dynamic and versatile Administrative Assistant to join our team. This role combines general office administration responsibilities with HR support functions, ensuring the smooth operation of our office. The ideal candidate will be organized, detail-oriented, and capable of managing various tasks simultaneously.

Requirements

• Previous experience in office administration or HR roles is a plus.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Programs.
• Ability to handle sensitive information with confidentiality and professionalism.
• Detail-oriented and able to meet deadlines.
• Enthusiastic, proactive, and a team player.

Responsibilities

• Greet visitors, answer phone calls, and manage the reception area.
• Provide general administrative support, including managing office supplies, scheduling meetings, and handling correspondence.
• Oversee offices & Café areas are cleaned and stocked, including coordinating repairs and maintenance services as needed.
• Ensure all employees, vendors, contractors, and guests are badging into the facility.
• Assist employees with travel bookings, accommodations, and itineraries.
• Maintain and update office databases, org chart, spreadsheets, submitting purchase orders for the office, and documents as required.
• Ensure the office is organized, tidy, and fully functional for all employees.
• Assist with new hire documentation and prepare new employee folders for orientation.
• Maintain accurate and confidential employee records, including personnel files, benefits documentation, and HR databases.
• Handle employee inquiries and escalate complex HR issues to the appropriate parties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Crop Production