Administrative Assistant

Rehmann • Jupiter, FL

437d

About The Position

The Administrative Assistant position at Rehmann is designed to provide high-level clerical and administrative support to department leaders in the Jupiter office. This role is pivotal in ensuring the smooth operation of the office by managing various administrative tasks, including processing tax returns, preparing documents, scheduling meetings, and maintaining electronic databases. The position emphasizes organizational skills, attention to detail, and the ability to work in a fast-paced environment, contributing to the overall success of the firm.

Requirements

• Experience working in a fast-paced professional office environment.
• Attention to detail, grammar, and proofreading skills.
• Ability to scan/upload tax documents and cover the front desk.
• Ability to display a professional demeanor and business etiquette at all times.
• Ability to quickly learn and master different software programs.
• Ability to work within a team environment.
• Proficiency with Microsoft Office programs.
• Ability to multi-task while providing outstanding customer service to internal clients.
• Demonstrates ability to handle communications in a discreet and confidential manner.
• Able to prioritize work, manage time, and work in a due-date driven environment.

Responsibilities

• Provide high-level clerical and administrative support to department leaders.
• Process and assemble tax returns.
• Prepare documents, correspondence, and reports to support teams.
• Schedule appointments and meetings, prepare meeting rooms, and assist with answering phone calls.
• Manage and maintain electronic databases to track jobs and produce reports for clients and internal teams.

Benefits

• Competitive Pay
• Comprehensive Benefits and 401(k)
• Paid time off, volunteering and diversity-related activities
• Growth and development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Education Level: No Education Listed