Administrative Assistant (Workforce Development)

Elica Health Centers•Sacramento, CA

30d•$21 - $23

About The Position

Join Elica's mission and become a part of a team where every day is an opportunity to make a positive impact in your community! Elica Health Centers is a mission-driven Federally Qualified Health Center (FQHC) providing high-quality, compassionate care to diverse communities throughout the Sacramento area. We offer comprehensive medical, dental, behavioral health, and wellness services-regardless of income, insurance, or immigration status. Our team is dedicated to removing barriers to care and improving lives through innovation, collaboration, and cultural humility. With clinic sites and mobile services, Elica is a trusted community partner committed to health equity. Join us and be part of a team that's making a meaningful impact every day. WHAT YOU'LL DO: Administrative Assistant (Workforce Development ) is responsible for assisting the Workforce Development department with the administrative support of Workforce Development functions and programs. Why Elica? At Elica Health Centers, we are proud to serve as a vital healthcare resource for underserved communities. Mission-driven organization focused on improving health equity across the Sacramento region. Work that matters-contribute to initiatives that positively impact lives and communities every day. Comprehensive benefits package, including medical, dental, vision, and retirement options.

Requirements

Minimum high school diploma or equivalent
1 year experience in general administrative coordination.
Any combination of training, education and experience which would provide the required knowledge and abilities
Working knowledge of general office and clerical procedures and equipment.
Demonstrate proactive creative problem solving with strong customer relations skills.
Demonstrate effective planning, organizational skills, responsiveness, and the ability to multi-task and the ability to adapt to change.
Demonstrate strong oral and written communication skills are a must.
Demonstrate excellent interpersonal and relationship building skills.
Demonstrate excellent grammar, writing, editing, and research skills is required.
Highly organized, capable of handling multiple priorities, meeting deadlines, and managing time effectively.
Ability to successfully gather necessary information from a wide variety of sources in an efficient and effective manner.
Ability to work independently as well as an effective team player
Proficient in Microsoft Office Suite, Google Workspace.
Ability to communicate effectively with diverse audiences.
Ability to maintain confidentiality.
Ability to assume responsibility and exercise good judgment in making decisions within the scope of the authority of the position.
Ability to drive an automobile to other off-site locations. Valid California Driver License, transportation and automobile liability insurance in limits acceptable to the Elica.
Must have a current and valid California driver's license and the ability to provide proof of personal auto insurance on the vehicle driven during working hours.
If selected for an employment opportunity with Elica Health Centers, external hires must provide proof of immunizations (Hepatitis B, MMR, Varicella & Tetanus), tuberculosis clearance, and proof of COVID-19 vaccination status prior to their scheduled start date.
Please be advised that this position is subject to criminal background investigation and drug screen.

Nice To Haves

Associates degree preferred or equivalent experience
Preferred experience supporting training/event coordination or education program coordination and support

Responsibilities

Assist with New Hire Orientation including materials, scheduling, room setup and reset
Assist Extern/Internship program coordinator with record keeping, tracking, distribution and collection of data.
Record keeping and data entry for all employee training
Conduct basic functions of the Learning Management System (LMS), including enrollment, creation and tracking of training plans
Assist with training program logistics, assessments and follow-up
Conduct research, compile data and prepare for collation and distribution of internal newsletter using Mailchimp
Collate department monthly reports, perform basic statistical calculations on data for reports and presentations when necessary
Manage materials for training and development
Create communications via internal Intranet
Coordinate materials, scheduling, room setup and reset with external vendors
Respond to inquiries, answer questions, and independently resolve inquiries whenever feasible.
Perform general clerical duties to include, but not limited to, record keeping, copying, data entry, composes correspondence, schedules meetings, provides customer service to internal and external customers
Compose and/or prepare correspondence, memoranda, and reports using appropriate applications and tools
Perform specialized administrative duties required to support the specific training and technical assistance projects using discretion to make judgments based on operating guidelines
Scheduling/calendar/room/materials of in-person, virtual, self-study and/or off-site training
Prepare agendas and make arrangements for conference calls, workgroups and team meetings or related meetings
Cover administrative front desk for breaks and vacations
Perform other administrative duties as directed.

Benefits

Retirement Savings Made Easy: Enjoy a 403(b) retirement plan with up to 4% employer matching and 100% immediate vesting-start building your future from day one!
Comprehensive Healthcare Options: Choose from two Anthem Blue Cross PPO plans for medical, plus dental and vision coverage for you and your family.
Employer-Funded HRA: Our Health Reimbursement Arrangement helps cover out-of-pocket medical costs, giving you peace of mind.
Flexible Spending Accounts: Take advantage of two FSA options: Health Care FSA and Dependent Care FSA, tailored to suit your needs.
Security for the Unexpected: We provide company-paid basic Life and AD&D Insurance, with options to enhance coverage.
Enhanced Protection: Explore additional benefits like Hospital Indemnity, Critical Illness, and Accident Insurance, plus ID Theft Protection and Pet Insurance.
Time to Recharge: Enjoy accrued paid time off, paid holidays, and Employee Assistance Plan (EAP) access, which includes counseling, financial, and legal services, along with a vast library of online resources.
Invest in Yourself: Benefit from our Tuition Reimbursement Program for ongoing education and growth, plus CME/CEU and license reimbursements for eligible roles.

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