Administrative Assistant- Work Force Development

Harnett County • Lillington, NC

379d • $43,305 - $50,343

About The Position

The Administrative Assistant for Workforce Development in Harnett County provides essential administrative support to various departmental functions. This role involves maintaining financial records, managing office operations, and ensuring compliance with departmental budgets. The position requires effective communication with the public and staff, as well as the ability to handle confidential information and assist in various administrative tasks.

Requirements

• High school diploma or equivalent.
• Five years of experience performing administrative support functions.
• Background in accounting or experience in a local government environment is a plus.
• Possession of a valid North Carolina driver's license.

Nice To Haves

• Ability to speak and write both English and Spanish is preferred.

Responsibilities

• Maintains Department financial records related to invoices, purchase orders, charge cards, budget amendments, and grant receipts.
• Monitors compliance with the Department budget.
• Completes monthly grant reports and assists the Director with the annual budget process.
• Greets incoming visitors and routes phone calls to appropriate staff, answering basic inquiries.
• Provides information to the public and explains Department policies and procedures.
• Distributes Department mail and coordinates arrangements for meetings and conferences.
• Maintains electronic and hard copy files/records and compiles data for activity and financial reports.
• Composes correspondence and creates Department information manuals/guides.
• Prepares monthly payroll invoices and manages office supply inventory.
• Assists other Department staff with various programs and office support needs.
• Participates in Department-sponsored events and maintains confidentiality of records.
• Handles and scans new hire and termination paperwork.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Membership in the North Carolina Local Government retirement
• Free health clinic for employees and their households

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED