Administrative Assistant - Worcester, MA - 2291814

Reliant Medical • Worcester, MA

236d • $16 - $33 • Onsite

About The Position

Opportunities with Reliant Medical Group, part of the Optum family of businesses. Join a community-based, multi-specialty, physician-led organization where you will work with talented peers on a common purpose: improving the quality, cost and experience of health care. Here, we focus on delivering the best patient care, rather than volume. Through innovation and superior care management, we support patients and your well-being as a team member. Join a team at the forefront of value-based care and discover the meaning behind Caring. Connecting. Growing together. We are searching for a highly qualified Senior Administrative Assistant for Same Day Services. This position will support the Director, Department Chair, Site Chiefs, and the Leadership team. This position is responsible for proactive calendar management, planning / coordinating meetings, attending meetings and taking minutes, printing / copying documents, as well as supply ordering and supporting the needs within the department. This is a complex, fast pace working environment that requires an individual who is flexible, can manage multiple priorities and asks, has keen attention to details, is self - motivated and has exceptional organization skills. This position is full time, Monday - Friday. Employees are required to have flexibility to work any of our shift schedules during our normal business hours of 8:00 AM - 4:30 PM. It may be necessary, given the business need, to work occasional overtime. Our office is located at 366 Shrewsbury, Worcester, MA. We offer 4 - 6 weeks of paid training by job shadowing. The hours during training will be 8:00 AM - 4:30 PM EST from Monday - Friday. Training will be conducted onsite.

Requirements

• High School Diploma / GED OR equivalent work experience
• Must be 18 years of age OR older
• Experience with coordinating large meetings, including virtual meetings and teleconferences
• Experience with preparing correspondence to multiple levels of people using verbal / written communication and grammatical skills
• Experience with managing multiple tasks / projects and deadlines simultaneously with attention to detail
• Experience with working in a large, matrixed corporate environment
• Intermediate (or higher) level of proficiency with Microsoft Office applications
• Intermediate (or higher) level of proficiency with Microsoft Excel and Microsoft PowerPoint
• Expert level of proficiency with Microsoft Outlook Calendar Management
• Ability to travel up to 25% of the time
• Ability to work any of our shift schedules during our normal business hours of 8:00 AM - 4:30 PM from Monday - Friday

Nice To Haves

• 3+ years of administrative experience OR experience with supporting multiple executives within a fast - paced environment
• Experience with working in a fast - paced matrix organization

Responsibilities

• Provide administrative support in a manner consistent with the highest level of performance and professionalism
• Support the Director, Chair / Chiefs, and Managers with proactive calendar management, distribution lists, communication cadence and event management
• Schedule meetings as requested and facilitate meeting logistics (department meetings, conference room requests, catering, etc.)
• Provide organized resources (itineraries, agendas, meeting materials) for upcoming meetings
• Use various software including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, to prepare presentations, reports, agendas and other communications
• Proactively maintain and distribute lists as needed (e.g., organization charts, staffing lists, monthly reports, and contacts)
• Develop processes to maximize efficiency of administrative duties
• Support ad hoc project management activities as requested by team leaders
• Post relevant documentation (i.e., meeting notes, PowerPoint decks, policies and procedures, general correspondence) onto relevant systems (i.e., Teams) and communication boards
• Use relevant software applications (i.e., Microsoft Project, Word, Excel, PowerPoint, Outlook, Teams)
• Monitor / oversee functional and employee office communications (i.e.., email, calendar, phones) for internal team members and take appropriate action, as needed
• Coordinate multiple projects that may span multiple weeks with multiple stakeholders
• Work from the ReadyMED Worcester office

Benefits

• Comprehensive benefits package
• Incentive and recognition programs
• Equity stock purchase
• 401k contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Health and Personal Care Retailers
• Education Level: High school or GED