Administrative Assistant - Womens Care

Valleywise Health • Phoenix, AZ

402d • $41,038 - $60,528

About The Position

The Administrative Assistant at Valleywise Health System plays a crucial role in supporting the department and management staff through various administrative functions. This position is essential for maintaining the workflow between back office and front office activities, ensuring that the department meets its quality and financial goals. The role requires effective communication with internal and external partners regarding patient financial requirements and involves a range of administrative tasks to maximize efficiency and financial integrity.

Requirements

• High school diploma or GED required; Associate's degree in business-related courses preferred.
• Minimum of one (1) year of progressively responsible Administrative Assistant or similar experience.
• Prefer experience in a clinic setting.
• Valid fingerprint clearance card issued by the Arizona Department of Public Safety or completed Affidavit at time of hire.

Nice To Haves

• Knowledge of registration systems such as Epic, Star, PHS, Medifax, Payment Tech, the Vine, PACS, and other Practice Management Systems.
• Ability to work with culturally diverse people.
• Excellent interpersonal, communication, time management, and customer service skills.

Responsibilities

• Support the department and management staff through varied administrative functions.
• Maintain the cadence between back office and front office activities.
• Monitor productivity and performance standards to ensure departmental goals are met.
• Communicate patient financial requirements to physicians, nurses, and other partners.
• Process patient, provider, and staff flow efficiently.
• Identify and resolve issues that threaten billing and reimbursement.
• Schedule meetings and provide support for departmental projects and activities.
• Prepare reports and presentation materials.
• Perform administrative support functions, including backup for registration, PAC scheduling, surgery scheduling, and referral coordination.

Benefits

• Competitive hourly pay rate of $19.73 - $29.10.
• Full-time position with a regular schedule of 40 hours per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED