Administrative Assistant, WDW Revenue Planning & Optimization

Walt Disney World Resort • Lake Buena Vista, FL

375d

About The Position

The Administrative Assistant role within Walt Disney World Commercial Strategy is designed to support two executives, facilitating collaboration and communication across various teams. This position is pivotal in managing daily operations, building relationships, and ensuring the smooth functioning of the team. The ideal candidate will thrive in a fast-paced environment, demonstrating resourcefulness, attention to detail, and professionalism while handling confidential information and supporting a dynamic team.

Requirements

• Minimum of 5 years in administrative support, project management, or equivalent experience.
• Proven ability to lead, communicate, and organize executives and key partners across multiple operations.
• Strong written and verbal communication and interpersonal skills.
• Excellent organizational skills and attention to detail with the ability to prioritize tasks.
• Strong proficiency with Microsoft Office, SAP, Confluence, Concur, Teams, and Zoom.
• Flexibility to work overtime as needed in urgent situations.

Nice To Haves

• Preferred experience supporting Senior Executives.
• Experience at The Walt Disney Company or a large public corporation.
• Good knowledge of theme parks, resorts, and/or the travel industry.

Responsibilities

• Support two executives within Walt Disney World Commercial Strategy.
• Assist with the management of cross-discipline commercial forum agendas.
• Interface directly with other senior executives and their support teams.
• Develop and refine strategic presentations using PowerPoint and/or Keynote.
• Cultivate strong relationships with key client groups within profit centers and lines of business.
• Conduct research, fact-check existing work, and prepare regular reports and summaries.
• Create multi-city travel itineraries considering various factors.
• Review leader's schedule to prioritize and manage calendar inquiries.
• Schedule conference rooms, meetings, and video chats, coordinating logistics as needed.
• Handle all team administrative efforts to ensure success, including expense reports and policy sharing.
• Assist with onboarding new employees and mentor other support professionals.
• Act as 'casual buyer' for office supplies and manage purchase orders and vendor contracts.
• Monitor and track significant team events and dates.

Benefits

• Health and savings benefits
• Educational opportunities
• Special extras unique to Disney

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Accommodation
• Education Level: Bachelor's degree