Administrative Assistant V

Fairfax County • Fairfax, VA

406d • $53,265 - $88,775

About The Position

The Administrative Assistant V position supervises the Dissemination Section of the Central Records Division within the Police Department. This role involves providing first-line supervision for a team of administrative assistants, overseeing the dissemination of records, expungement and sealing of records, and ensuring quality control. The position also manages daily operations at the public-facing customer service window, ensuring compliance with legal guidelines and policies, and serves as a backup to the Central Records Division Director as needed.

Requirements

• High school graduation and four years of experience providing administrative support in relevant areas.
• Knowledge of Virginia State Legal codes related to criminal history records and the Freedom of Information Act.
• Intermediate skills in Microsoft Office Suite and agency-specific software applications.
• Ability to communicate effectively in writing and orally.
• Experience in a public safety agency or legal environment is preferred.

Nice To Haves

• Experience indexing records into a database or retrieving records from a database.
• Experience with supervision and front-line customer service.
• Proficient skills in drafting, proofreading, revising, and editing correspondence/documents.
• Strong decision-making skills and self-motivation.

Responsibilities

• Supervise a team of administrative assistants specializing in record dissemination and quality control.
• Oversee daily operations of the public-facing customer service window.
• Ensure accuracy and compliance of disseminated information with legal guidelines.
• Monitor and approve time and attendance for staff.
• Author letters, memos, and other correspondence as needed.
• Serve as backup to the Central Records Division Director.
• Analyze data and develop budget recommendations for the unit.
• Administer complex funds, projects, contracts, and grants.
• Coordinate purchasing of equipment and supplies, resolving vendor issues as necessary.
• Provide executive assistance and advice to the executive/work unit head.
• Schedule and coordinate logistics for meetings and presentations.
• Independently compose original correspondence and explain policies to staff and the public.
• Supervise word processing staff and manage office procedures.

Benefits

• Health insurance
• Paid holidays
• Flexible scheduling
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED