Administrative Assistant, US Supply Chain

McDonald's • Chicago, IL

124d • $30 - $36

About The Position

This important position will support the SVP/Chief Supply Chain Officer for US Supply Chain and their team. In this role, you will be a critical team member and will perform a wide variety of specialized and administrative functions. You must possess strong organizational and communication skills and demonstrate a proven track record of getting results. This role will report directly to the US Supply Chain Strategy & Planning Director.

Requirements

• 5+ years in executive support, office management, or similar roles
• Experience with travel coordination and expense processing
• Strong multitasking, communication, and project management skills
• Proficient in Microsoft Office and virtual meeting tools (e.g., Teams, WebEx)
• Polished, professional, proactive, and detail-oriented
• Strong communication, project management, and critical thinking skills
• Reliable, results-oriented, and able to anticipate needs
• Comfortable working in a fast-paced environment
• Comfortable working with senior leadership and managing confidential information

Responsibilities

• Provide extensive calendar management for Senior Vice President
• Oversee and execute large scale meetings, managing event logistics, agenda creation, attendee experience, and communication.
• Coordinate SVP travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.
• Act as primary liaison between Senior Vice President, Senior Directors, other departments and suppliers; ensuring effective communication of messages, priorities and directives
• Process invoices and vendor contracts in a timely manner, including issue tracking and resolution
• Support department-wide communications though emails, Poppulo, Teams messaging, and webcast support
• Maintain distribution lists and facilitate information sharing

Benefits

• Health and welfare benefits
• 401(k) plan
• Adoption assistance program
• Educational assistance program
• Flexible ways of working
• Time off policies (including sick leave, parental leave, and vacation/PTO)

What This Job Offers

• Job Type: Full-time
• Industry: Food Services and Drinking Places