Administrative Assistant, US Natural Gas Pipelines Law

TC Energy•Houston, TX

58d•Hybrid

About The Position

Determined, imaginative, curious-if these are some of the ways you describe yourself, we want to learn more about you! At TC Energy, we are proud to connect the world to the energy it needs. Guided by our values of safety in every step, personal accountability, one team and active learning, we deliver the critical energy that North America and the world rely on while balancing reliability, affordability and sustainability. The Opportunity TC Energy is seeking an experienced Administrative Assistant to support the Vice President - USNG Natural Gas (USNG) Pipelines Law. The successful candidate will be responsible for complex and confidential administrative assignments requiring a high level of professionalism, sense of urgency, and strong attention to detail. The Assistant will have interaction with internal and external stakeholders, external agencies, the public, and external service providers, and must demonstrate a collaborative approach. Applicants interested in this opportunity must be comfortable working in a deadline-driven environment with constantly changing priorities.

Requirements

A minimum of ten (10+) years of related work experience with increasing levels of responsibility with experience at the executive Administrative level
High school diploma or post-secondary certification in administration from a recognized institution
Experience supporting senior executives in a fast paced, dynamic environment
High degree of professionalism, excellent communication skills, and the ability to maintain confidentiality
Understand business priorities and proactively anticipate needs
Sound judgment and the ability to work independently with little direction
Proven organizational, planning, prioritization, scheduling and time management skills
Ability to work and communicate comfortably and effectively at all levels of the organization
Possess tact and diplomacy while working positively with others
Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs
Expert in the use of MS Office (PowerPoint, Excel and Word)
Ability to represent TC Energy effectively to external parties
Proven interpersonal skills
Excellent written, proof reading and editing skills
Proactive, takes initiative, and is creative at identifying process improvement opportunities
Ability to work extra hours as needed

Nice To Haves

Bachelor's degree from an accredited college or university
Energetic individual who is a self-starter, has a willingness to help the team and an ability to learn and adapt quickly
Ability to use unconventional approaches to solve problems when standard approaches are not effective
Takes pride and keenly cares about quality of work

Responsibilities

Manage a heavy calendar, book appointments, make business travel arrangements and coordinate priorities and meetings for the Vice President - USNG Natural Gas Pipelines Law
Act as a liaison between the Vice President - USNG Natural Gas Pipelines Law and other Senior Executives and their Assistants
Develop relationships and work collaboratively on tasks and deliverables with leaders and administrative staff in Canada, Mexico and the U.S.
Manage information, reports, electronic and hard copy files, contacts and databases
Prepare, format, and coordinate reports and presentations using PowerPoint, internal databases, and external resources for internal and external audiences
Provide administrative support for the legal department, including scheduling meetings and appointments, training, travel arrangements, ordering supplies, time sheets and preparing expense reports
Coordinate daily office administrative duties (mail, deliveries, filing, etc.) and plan and organize events as required for the legal department
Assist in the management of routine workflows and various processes for the legal department, including organization and position management (utilizing workforce, SAP and department software suites for requests and information management), department moves and office planning, and the onboarding and offboarding of team members
Track and follow up on action items, invitations, correspondence and documents for signature
Review, develop and implement departmental administrative processes and training on systems (including where applicable for new and less experienced assistants)
Handle highly sensitive and confidential information and issues in an appropriate and professional manner
Other tasks as required