Administrative Assistant- Ultrasound

Oklahoma Heart Hospital • Oklahoma City, OK

408d

About The Position

The Administrative Assistant at Oklahoma Heart Hospital plays a crucial role in supporting the ultrasound department by managing patient and staff schedules, ordering supplies, and ensuring efficient office operations. This position is integral to maintaining the hospital's commitment to patient care and operational excellence.

Requirements

• Some college education preferred.
• Proficiency in Microsoft Office.
• Minimum of five years of experience in a clinical setting with responsibility for developing and maintaining team schedules.
• Experience in the healthcare field or hospital setting required.
• Essential technical skills in computer software and office equipment operation.

Nice To Haves

• Experience with time and attendance systems.
• Copywriting skills.

Responsibilities

• Assist with day to day ultrasound patient schedule and staff schedule.
• Order supplies and perform other duties as directed by the Director of Ultrasound.
• Make decisions of moderate difficulty and handle multiple priorities within appropriate task deadlines.
• Maintain utmost confidentiality of information.
• Prepare team schedules, assuring coverage following established staffing patterns for each location.
• Assist with the time and attendance system.
• Collect incoming correspondence from the mail room daily and distribute mail to appropriate persons.
• Process and complete all routine forms and surveys as directed.
• Maintain accurate and well-organized office files.
• Recommend and establish new systems as needed for efficient maintenance of operations.
• Assist with rural clinic and outside facilities ultrasound images in PACS systems.
• Assist with rescheduling patient exams.
• Perform other duties as assigned.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Associate degree