Administrative Assistant/Truancy Support Position

I-Kan Roe•Kankakee, IL

1d•$30,000 - $36,000

About The Position

The Administrative Assistant / Truancy Support position is a full-time, dual-role position within an alternative school setting. This individual provides comprehensive administrative support while also leading attendance monitoring and truancy intervention efforts. The ideal candidate is highly organized, technologically proficient, and knowledgeable in school systems, data management, and student support processes. This role is critical in ensuring efficient school operations and improving student attendance and engagement.

Requirements

High school diploma required; Associate’s or Bachelor’s degree preferred
Strong understanding of school systems, processes, and compliance requirements
Proficiency in Google Workspace (Docs, Sheets, Forms, Slides, Drive)
Excellent organizational, communication, and multitasking skills
Ability to maintain confidentiality and professionalism at all times
Strong attention to detail and data accuracy
Ability to manage competing priorities in a fast-paced environment
Effective communication and relationship-building skills
Problem-solving and critical thinking abilities
Cultural competency and commitment to equity and restorative practices
Ability to work both independently and as part of a collaborative team
Full-time position aligned with the school calendar
Occasional flexibility required for meetings, family engagement, or attendance interventions

Nice To Haves

Previous experience in a school setting, preferably knowledgeable of truancy interventions
Experience with Student Information Systems (TeacherEase), preferred not required
Experience working with at-risk youth and trauma-informed environments, preferred

Responsibilities

Provide daily administrative support to school leadership and staff
Manage front office operations, including answering phones, greeting visitors, checking in students, and handling inquiries
Coordinate scheduling, calendars, and meetings
Prepare professional correspondence, reports, and presentations using Google Workspace (Docs, Sheets, Slides, Forms)
Support student enrollment, registration, and records management
Ensure compliance with school policies, procedures, and confidentiality requirements
Assist with Breakfast and Lunch procedures
Utilize Google Workspace to develop and maintain systems for organization, tracking, and reporting
Maintain digital filing systems and databases with a high level of accuracy
Support staff with basic technology needs and digital workflow processes
Enter, monitor, and audit student data related to attendance, behavior, and academics
Ensure data integrity across all school platforms and reporting systems
Build positive, supportive relationships with students and families to encourage consistent attendance
Monitor and track daily student attendance, identifying trends in chronic absenteeism
Initiate and maintain consistent communication with families regarding attendance concerns (calls, emails, letters)
Collaborate with school administration, home districts, and support staff to address attendance barriers
Develop and support the implementation of attendance improvement and intervention plans
Coordinate and participate in truancy meetings, re-engagement conferences, and family outreach efforts, and attend truancy review board as needed
Document all attendance interventions and maintain detailed records for compliance
Support adherence to state truancy laws, district policies, and reporting timelines