Administrative Assistant - Tribal Council

Cowlitz Indian Tribe • Longview, WA

270d • $29 - $33

About The Position

The Administrative Assistant for the Tribal Council provides essential administrative support while maintaining confidentiality and effective records management. This role requires professionalism in all interactions with both internal and external customers, and it honors the mission, vision, and values of the Cowlitz Indian Tribe (CIT) and the Administration department. The position involves coordinating meetings, managing travel arrangements, preparing various documents, and ensuring effective communication within the Tribal Council and the community.

Requirements

• High School Diploma/GED.
• Three years of administrative experience.
• Experience working within American Indian and/or Alaska Native communities preferred.
• Valid driver's license required for work-related driving.
• Must pass a background screening/investigation.

Nice To Haves

• Knowledge of relevant laws, regulations, and rules pertaining to the Cowlitz Indian Tribe.
• Knowledge of traditional forms of government and tribal customs and traditions.
• Skill in operating various word-processing, spreadsheet, and database software programs.
• Ability to create effective speeches and presentations.
• Ability to maintain good working relationships with individuals of varying social and cultural backgrounds.

Responsibilities

• Coordinates and attends Tribal Council and other meetings, taking notes and minutes as requested.
• Documents action items and decisions, and informs department staff of pertinent actions or decisions.
• Distributes information from Tribal Council to community members or tribal staff as requested.
• Arranges travel for Tribal Council, prepares and submits travel reimbursements and/or stipends.
• Maintains travel information and manages the annual stipend election and payment process.
• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents.
• Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
• Answers incoming telephone calls and forwards calls to appropriate personnel.
• Provides written notification to Tribal Council Members on correspondence requiring their attention.
• Establishes and maintains an effective filing and retrieval system for Tribal Council correspondence.
• Receives, sorts, logs, and routes Tribal Council mail.
• Provides support in the research, preparation, and management of business documents.
• Coordinates Tribal Council presentations and communications.
• Works with CIT department leads as a point of contact for Tribal Council related items.
• Prepares and approves email blasts and coordinates communication with the General Membership.
• Assists with the organization and updates to the Tribal Council portal for document retention.
• Records Tribal Council meetings and provides edit suggestions.
• Maintains and operates office machines, equipment, and computers.
• Prepares physical and virtual packets for Tribal Council Meetings.
• Coordinates with the Legal Team regarding resolutions.
• Secures Captioners for meetings and manages transcription services.
• Provides administrative coverage to COO and Tribal Leadership.
• Coordinates logistics for meetings with the casino, IT, and others.
• Assists in administrative functions related to Elections and Candidate Selection.
• Contributes to team efforts and accomplishes related results as required.
• Performs other duties as assigned.

Benefits

• Full-time employment with a wage range of $29.05 - $33.40 per hour DOE.
• Tribal preference in hiring.
• Adherence to CIT's established safety policies regarding vaccine requirements and PPE.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED