Administrative Assistant/Travel-Billeting

Doyon Limited • Fairbanks, AK

81d

About The Position

This position primarily provides administrative support to administrative and project management teams. The Administrative Assistant/Travel-Billeting will work with highly sensitive, private and confidential company and personnel information and records. Job requirements include exceptional organizational skills, attention to details, data entry, routinely copying and filing documents, and a clear understanding of the importance to collect and uniformly file documents in accordance with the implemented filing matrix and safekeeping protocols. Accordingly, this position must at all times uphold and preserve this confidentiality and secure and safeguard all records.

Requirements

• High School Diploma or GED
• 1 year project experience preferred
• Must have a strong working knowledge of computers and proficiency in all Microsoft Office Suite programs
• Ability to learn, understand and effectively use client and DES' corporate management information systems

Responsibilities

• Understand, practice and continually lead by example Doyon Energy Services' commitment to zero incident safety and environmental culture
• Maintain project controlled documents in accordance with instructions from the project management team and Business Manager
• Submit travel and billeting requests to Client for all project personnel
• Assist in onboarding personnel
• Input data and maintain database for travel and billeting as needed on a daily basis as directed by the Administrative manager
• Maintain and follow procedures for collecting, filing and safekeeping project documentation
• Provide all other clerical assistance to administrative and project management teams
• Undertake special projects as requested by project management team members and Administrative Manager
• General filing
• Ensure all required office supplies are readily available
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees