Administrative Assistant - Transportation (Full Time)

Pebble Beach Resorts • Pebble Beach, CA

71d • $18

About The Position

The Administrative Assistant provides administrative support to the Transportation Manager, Supervisor, Group Coordinator and Transportation Dispatchers. This role involves a variety of tasks aimed at ensuring smooth operations within the transportation department.

Requirements

• Excellent customer service skills.
• Proficient in Microsoft Office, Excel, Word and SMS.
• 3+ year's administrative experience.
• Working knowledge of Pebble Beach Resort and the Monterey Peninsula.
• Able to work flexible hours including weekends, holidays and overtime.
• Have and maintain a valid California Driver's License with 2 (two) points or less.

Nice To Haves

• Minimum 1 year hotel or resort experience preferred.

Responsibilities

• Answer incoming calls, take and deliver accurate, detailed messages.
• Appropriately meet, greet and assist Pebble Beach Company staff, vendors, guests and visitors.
• Type miscellaneous memos, documents, correspondence and spreadsheets as directed.
• Correct spelling, grammar and format errors in written materials; suggest editorial changes.
• File, maintain and update general office files, various project files and other individual filing systems in a timely and confidential manner.
• Photocopy documents and projects as assigned.
• Send faxes and prepare mailing as assigned.
• Assist in miscellaneous projects (mailings, general distribution of materials, etc.).
• Must be a good communicator, both orally and in written form.
• Must be a self-starter, able to function with limited supervision.
• Clean and maintain work area.
• Monitor and adjust daily Kronos reports as assigned by Director of Transportation.
• Comply with all Pebble Beach Company safety and health policies and procedures.

Benefits

• Competitive Pay: $18.00/hour plus service charges.
• Enjoy world-class health and wellness benefits including comprehensive medical, dental, vision, and life insurance for Full Time employees.
• 401(K) retirement program with company matching.
• Discounts at all Pebble Beach restaurants, retail shops, and Forbes Five Star Spa.
• Hotel discounts during select seasons.
• Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
• Opportunities for ongoing learning and development, as well as promotions and transfers.
• Complimentary meal during your shift in the Employee Dining Room.

What This Job Offers

• Career Level: Entry Level
• Industry: Accommodation
• Number of Employees: 5,001-10,000 employees