Administrative Assistant to VP of Sales & VP of Marketing

Neuropace • Mountain View, CA

390d • $85,000 - $100,000

About The Position

NeuroPace is seeking a proactive and highly organized Administrative Assistant to support the VP of Sales and VP of Marketing. This role is crucial for optimizing time management and ensuring smooth operations within the sales and marketing departments. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment, particularly within the life sciences or medical device sectors.

Requirements

• AA or Bachelor's Degree preferred.
• 3 to 5 years of administrative assistant experience.
• Experience in life sciences, Pharma, or Medical Device industry is a plus.
• Proven ability to handle sensitive information with discretion.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office and adaptable to new technologies.
• Self-starter with strong time management and multitasking skills.
• Ability to travel (within the U.S.) at least quarterly.

Responsibilities

• Provide sophisticated calendar management for the VP of Sales and VP of Marketing.
• Proactively resolve conflicting needs and requests, using judgement and knowledge of department priorities.
• Coordinate department and leadership team meetings, preparing agendas and logistics.
• Handle complex travel arrangements for multiple executives and team members.
• Reconcile expenses weekly for the VP of Sales and VP of Marketing, managing Sales AMEX statements monthly.
• Track spend against budget at a high level and prepare correspondence, reports, and presentations.
• Support in-person and virtual sales and marketing group meetings, including logistics for special events.
• Coordinate new hire training and facilitate ongoing training and development activities for Sales & Marketing teams.
• Collaborate on strategic initiatives and manage board meeting logistics.

Benefits

• Medical, Dental & Vision Insurance
• Voluntary Life
• 401K
• RSU
• 529 plan
• ESPP Program
• Health & Wellness Program
• Generous Paid Time Off plus eleven paid holidays
• FSA & Commuter Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Computer and Electronic Product Manufacturing
• Education Level: Bachelor's degree