Administrative Assistant to the Vice President of Administrative Services

WorkSource Oregon • Coos Bay, OR

449d

About The Position

The Administrative Assistant to the Vice President of Administrative Services provides high-level administrative support to the Vice President and the President's executive team. This role encompasses various responsibilities including risk management, project management, contract management, and ensuring compliance with regulations and policies. The position also involves communication with contractors and vendors, as well as supporting other departments within Administrative Services.

Requirements

• Proven experience in administrative support roles, preferably at an executive level.
• Strong organizational and project management skills.
• Knowledge of risk management and compliance regulations.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively.

Nice To Haves

• Experience in contract management and vendor communications.
• Familiarity with grant requirements and procurement procedures.
• Previous experience in a higher education environment.

Responsibilities

• Provide high-level administrative support to the Vice President of Administrative Services and the President's executive team.
• Manage risk and project administration tasks.
• Oversee contract management and ensure compliance with insurance requirements.
• Facilitate communication with contractors and vendors.
• Ensure compliance with federal, state, and local regulations, procurement procedures, and grant requirements.
• Support Administrative Services departments and the President's executive assistant.

Benefits

• Health insurance coverage
• Paid holidays
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed