Administrative Assistant to the Principal / PEIMS Assistant

Spring Hill Independent School District • Longview, TX

377d

About The Position

The Administrative Assistant to the Principal / PEIMS Assistant plays a crucial role in ensuring the efficient operation of the school administrative office. This position involves providing clerical services to the administrative staff, performing data entry tasks related to the Public Education Information Management System (PEIMS), and maintaining accurate student records. The role requires effective communication and organizational skills to support the principal and the school community.

Requirements

• High school diploma or GED.
• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance.
• Ability to maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignment on short notice.
• Effective organizational, communication, and interpersonal skills.
• Ability to meet established deadlines.
• Secretarial and data entry experience.

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Prepare instructional materials as requested.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain student records according to established procedures.
• Collect and enter PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts.
• Process new student records, including requesting transcripts and records from other schools.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.
• Prepare and make cash deposits for activity account(s).
• May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures.
• Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED