Administrative Assistant to the Dean, School of Business

Quinnipiac University • Hamden, CT

1d • $28

About The Position

Quinnipiac University invites applications for the position of Administrative Assistant to the Dean for the School of Business. This position will provide administrative support to Dean and the office of the Dean in the School of Business, including clerical duties, communication and planning, and staff and student assistance. About Quinnipiac: Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100 degree programs through its Schools of Business, Communications, Education, Computing & Engineering, Health Sciences, Law, Medicine, Nursing and the College of Arts & Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women’s rugby team, and a trip to the Sweet 16 for our women’s basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities. The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and just opened a South Quad with three new buildings. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X. About the School of Business: The mission of the Quinnipiac University School of Business is to help students develop into enlightened global citizens and thriving professionals and leaders in careers of the 21st century. To fulfill this mission, the school fosters a vibrant learning environment by developing innovative pedagogies, advances an inclusive learning community, supports faculty efforts to advance knowledge and inquiry through research and scholarship, offers stimulating, real-world applied and immersive learning, and engages with the business community. Our 99.7% placement rate among undergraduates and graduates within 6 months of graduation is a strong index of our success. The Quinnipiac University School of Business is a dynamic, student-centric community that includes 1450 undergraduate and 550 graduate students. We offer 13 undergraduate majors, 15 minors, 3 dual degree programs, 4 accelerated dual degree programs, and 5 graduate degree programs, including multiple STEM-designated programs. We offer in classroom as well as online programs. We are an AACSB accredited school in business and have earned the distinctive AACSB accreditation in accounting. Our 60 full-time faculty, administrators, and administrative support staff are committed to excellence in teaching, research, and service. The school is a signatory to the UNPRME.

Requirements

• High School Diploma or GED required
• Demonstrated experience providing high‑level administrative support in a complex, fast‑paced office environment.
• Strong organizational and time‑management skills, with the ability to manage executive calendars, coordinate meetings, and prioritize multiple deadlines with accuracy.
• Proven ability to handle confidential and sensitive information with discretion, sound judgment, and strict adherence to institutional privacy policies.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and comfort using university systems, cloud‑based storage, and procurement platforms.
• Excellent written communication skills, including proofreading, editing, and preparing professional correspondence, reports, presentations, and promotional materials.
• Experience managing budgets, processing expenditures, handling travel reimbursements, and working with vendor registration and purchase orders.
• Strong data‑management skills, including maintaining digital records, tracking information in Excel, and supporting document‑retention and accreditation requirements.
• Ability to coordinate events and meetings, including logistics, catering, facilities, AV support, travel arrangements, and on‑site oversight.
• Professional, welcoming demeanor with the ability to interact effectively with students, faculty, staff, external partners, and advisory council members.
• Flexibility to support occasional evening or weekend events.
• Commitment to excellence, accuracy, and high‑quality service in all administrative functions.
• Proven ability to collaborate effectively with individuals from varied backgrounds.

Responsibilities

• Maintain professional, welcoming, and efficient operations of the Dean’s Office with high standards of excellence.
• Manage the dean’s schedule, including scheduling meetings and appointments and reviewing incoming confidential mail for appropriate distribution and action.
• Maintain the School of Business Academic calendar using University software.
• Maintain electronic school-wide calendars for faculty, staff, and students.
• Collaborate in managing professional communications including phone calls, incoming mail/email, correspondence, memos, minutes, newsletters, reports, grants, forms, etc.
• Manage correspondence for the dean’s external relations email account and maintain correspondence records and contact database.
• Proofread and edit work for accuracy, format, punctuation, and construction. Assure timely completion of all material.
• Safeguards confidential and sensitive information—including employee, student, financial, and strategic data—by adhering to institutional confidentiality policies, data privacy regulations, and best practices for secure information handling. Immediately reports any suspected breaches or risks.
• Maintain records on expenditures, travel, and budgets for the School of Business using university software.
• Register vendors and set up purchase orders for vendor payments. Process requisitions and payments.
• Use University systems and procurement processes fully and effectively to process student travel and expenses paid for by the School of Business, requisitions, and expense reports, grant accounts, and budget.
• Assist faculty with all reimbursements (travel, supplies, etc.).
• Use the University’s cloud computing storage system, organize and maintain data and documents so they are readily accessible; ensure protocols for document retention are implemented, including all materials and records required for School of Business accreditation.
• Utilize Microsoft Excel to track, summarize and graphically report data.
• Assist in the development of presentation and promotional material to support the School of Business programs, including background research, and utilize PowerPoint to create and update presentation material.
• Arrange Advisory Council meetings. Duties include planning and managing invitations, catering, facilities, and event set up, AV equipment, budgets, travel, and other support functions. Coordinating with participants and arranging for necessary materials and facilities. Occasional weekend and evening coverage may be required for special events.
• Process and track contracts & agreement submissions, and all School of Business external agreements.
• Other clerical duties as assigned.

Benefits

• We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED