Administrative Assistant to the Dean, Rinker School of Business

Palm Beach Atlantic University • FL

79d

About The Position

In support of the university's mission and objectives, the Administrative Assistant to the Dean oversees the day-to-day operations of the office ensuring efficient administrative and faculty support. The Administrative Assistant is responsible for accounting and payroll functions, maintaining financial accuracy while supporting curriculum currency to align with academic standards.

Requirements

• Post high school training, required; Bachelor's degree, preferred, or equivalent experience.
• 5+ years of office and administrative management, required.

Responsibilities

• Coordinates and maintains the Dean’s schedule, ensuring efficient time management.
• Schedules meetings, appointments, and events, prioritizing critical engagements.
• Performs all clerical hiring tasks, schedule interviews and onboarding.
• Assists with other PBA departments on upcoming meetings and projects.
• Assists with FEFs and other Dean obligations.
• Oversees RSB scholarship administration.
• Organizes all ancillary events, graduation for the department.
• Completes and reconciles purchasing statements.
• Tracks and processes travel expenses.
• Tracks all special event expenses.
• Manages all accounts activity.
• Directs faculty expenses.
• Carries out payroll LOI and overloads.
• Oversees student reception.
• Manages office supplies.
• Oversees building maintenance and workorders.
• Coordinates and updates digital screens.
• Serves as lead for all Jenzabar activities.
• Updates all faculty forms.
• Updates all catalog changes and edits.
• Responds to faculty needs and schedules.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED