Administrative Assistant to the Dean of College of Aviation and Aeronautical Science (10-17-2025)

Le Tourneau University • Longview, TX

78d

About The Position

The Dean's Assistant in the College of Aviation & Aeronautical Science provides coordination of all activities and duties for the Office of the Dean in the College of Aviation & Aeronautical Science. This includes direct support of the dean and associate dean.

Requirements

• Exceptional secretarial/ administrative assistant experience
• A positive 'can do' attitude
• Attention to detail
• Excellent organizational and communication skills
• Ability to work in a dynamic, and sometimes frenetic, environment
• Ability to maintain confidentiality
• Ability to relate to students, faculty, and staff
• Excellent computer skills in Microsoft Office

Responsibilities

• Assist the Dean in all matters pertaining to the efficient operation of the College of Aviation & Aeronautical Science.
• Provide secretarial support to the Dean and Associate Dean.
• Handle calendar, mail, and phone calls for the Dean's office.
• Compose, proofread, and edit documents for the Dean's office.
• Work with the University's marketing department to assure frequent and relevant posts on Facebook, X and Instagram.
• Schedule and host meetings, including coordinating meals, making travel arrangements, reserving meeting rooms, coordinating seating set ups, and taking minutes.
• Assist the Dean in monitoring the school's operational budgets.
• Prepare employment forms for faculty, and staff.
• Prepare financial paperwork, including check requests, expense reports, and purchase orders.
• Coordinate activities and duties of the other secretaries with the school of aviation.
• Prepare meeting agendas for the school's leadership team meetings and take minutes of the meetings.
• Cover the critical tasks of the other aviation administrative positions during personnel transitions and help train newly hired secretaries.
• Other duties assigned by the Dean.
• Serve as a backup proctor for the schools FAA testing center.

Benefits

• Medical insurance
• Life insurance
• Contribution to a retirement program

What This Job Offers

• Industry: Educational Services