Administrative Assistant to the Associate Dean of CALS Global

Virginia Tech • Blacksburg, VA

50d • $50,000 - $55,000

About The Position

The College of Agriculture and Life Sciences (CALS) is seeking a highly organized and proactive Administrative Assistant to support the Associate Dean and Director of CALS Global Programs. This pivotal role requires exceptional coordination, communication, and problem-solving skills to manage a dynamic and fast-paced office environment. As a key administrative partner, you will oversee executive scheduling, travel coordination, and high-level correspondence, ensuring seamless day-to-day operations. You will serve as a liaison to internal and external stakeholders, coordinate events and initiatives, and provide administrative support for financial and reporting activities. Additionally, you will assist in managing communications across digital platforms and contribute to global engagement efforts by working collaboratively across teams within CALS and beyond. A successful candidate will demonstrate professionalism, discretion, and adaptability while handling multiple priorities with efficiency.

Requirements

• Experience in providing administrative support and coordinating the daily operations of an executive office with minimal supervision, using sound judgment, discretion, tact, and initiative
• Ability to manage a large, diverse workload
• Ability to build and sustain collaborative activities
• Strong skills in word processing, calendar, electronic mail, and databases
• Strong communication and interpersonal skills
• Ability to delegate, track, and manage information on behalf of an executive
• Attention to detail and self-motivation.

Nice To Haves

• Bachelor's degree or equivalent training and experience
• Knowledge of university policies, programs, and systems
• Demonstrated team player
• Ability to exercise sound judgment and discretion in dealing with confidential and sensitive matters.

Responsibilities

• Oversee executive scheduling
• Travel coordination
• High-level correspondence
• Serve as a liaison to internal and external stakeholders
• Coordinate events and initiatives
• Provide administrative support for financial and reporting activities
• Assist in managing communications across digital platforms
• Contribute to global engagement efforts by working collaboratively across teams within CALS and beyond.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees