Administrative Assistant to the Assistant Superintendent of Elementary Programs and Instructional Services

Wayne RESA•Detroit, MI

51d

About The Position

This position reports to the Assistant Superintendent of Elementary Programs and Instructional Services. This person also supports elementary schools, principals, and secretaries with meeting state and district deadlines. The responsibilities include effectively communicating and working with multiple administrators, teachers, and parents in person, by phone, and through email. The ability to support our district core priorities, including our climate goals and expectations, by contributing to a positive culture, exhibiting respectful interactions, and being a flexible team player. Other duties as assigned by the Assistant Superintendent of Elementary Programs and Instructional Services will also be required.

Requirements

Applicants must have at least a high school diploma or GED, an Associate's degree, or a Bachelor's degree (preferred)
It is preferred that applicants have at least five years of experience as an administrative assistant or secretary
Possess a high level of professionalism and confidentiality
A passionate commitment to working with other district staff
Demonstrated positive interpersonal relationships
Evidence of ability to establish positive working relationships with all stakeholders
Superior verbal and written communication skills
Exemplary organizational skills
Strong communication skills. The applicant must be able to work well with others and be able to deal diplomatically with administrators, teachers, and parents.
Possess highly effective written, verbal, and interpersonal communication skills.
Ability to organize work, prioritize multiple tasks, and meet deadlines.
Serve as a ready resource for school secretaries in the elementary schools and within the Division of Instruction.
Ability to be flexible and accept responsibility.
Ability to prepare, proofread, and process correspondence accurately.
Strong computer skills with proficiency in PC-based Microsoft Office and Google applications, including MiStar and SMART.
Ability to accurately input and complete payroll reports in a timely manner for the department staff and teacher stipends.
Prepare and maintain requisitions and Purchase Orders.
Ability to track multiple budget codes and balances.
Possess the ability to learn quickly and assume duties with minimal supervision.
Create and maintain accurate files/records, electronically and in hardcopy.

Nice To Haves

Applicants must have at least a high school diploma or GED, an Associate's degree, or a Bachelor's degree (preferred)
It is preferred that applicants have at least five years of experience as an administrative assistant or secretary

Responsibilities

Effectively communicating and working with multiple administrators, teachers, and parents in person, by phone, and through email.
Supporting district core priorities, including our climate goals and expectations, by contributing to a positive culture, exhibiting respectful interactions, and being a flexible team player.
Supporting elementary schools, principals, and secretaries with meeting state and district deadlines.
Other duties as assigned by the Assistant Superintendent of Elementary Programs and Instructional Services.

Benefits

Newly hired public school employees are eligible for a traditional pension and tax-deferred retirement savings accounts with an employer matching contribution.
Automatically enrolled in a Personal Healthcare Fund (PHF), which is a portable, tax-deferred investment account that can be used to pay for healthcare expenses in retirement. Livonia Public Schools will contribute a dollar-for-dollar match on the first 2% you contribute.
Medical insurance, including prescription drug coverage:
The district's contribution is the maximum allowed by Michigan law.
Family coverage eligibility for employees working 30 hours or more per week.
Single coverage eligibility for employees working 20 hours but less than 30 hours per week.
Optional "cash in lieu" of medical insurance for those who qualify.
Dental, vision, and life insurance:
The district pays 100% of the premium for all employees.
Long-term disability coverage:
The district pays 100% of the premium for employees working 20 hours or more per week.
Employee Assistance Program for employees and their eligible family members.
Completely confidential, short-term counseling service that utilizes a practical approach toward problem resolution and is available 7 days a week, with no cost to the employee.
Paid holidays; earned vacation, sick, and bereavement days.
Longevity pay.
Earn overtime pay beyond 8 hours per day (depending on bargaining unit)
Paid "act of God" days, such as snow days.
Opportunity for career advancement.
Additionally, the children of employees living outside the district's attendance boundaries are eligible to attend Livonia Public Schools via schools of choice.