Administrative Assistant To Manager

The University of Kansas Hospital•Kansas City, KS

33d

About The Position

The Administrative Assistant to Manager provides administrative support to assigned department manager. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.

Requirements

High School Graduate or GED
3 or more years of broad administrative/secretarial experience
Must have excellent verbal and written communication skills
Windows, Word processing, spreadsheets and Power Point required

Nice To Haves

Associates Degree in Business Administration/Management

Responsibilities

Assists with various organizational activities and preparation of statistical reports as directed
Coordinates and oversees office and supply management for department/unit operation
Coordinates and oversees unit environmental and safety management
Coordinates and oversses special projects as requested by leadership team
Coordinates meetings and electronically conference calls and takes minutes for meetings as requested
Demonstrates competencies in computer programs such as: Microsoft Office Word, - Excel and PowerPoint, email, intra/internet programs
Maintains employee files, confidential paperwork and KRONOS
Monitors expiration/due date for department/unit staff such as, but not limited to: licensures, performance appraisals, TB testing, certifications and attendance
On behalf of supervisor(s), signs his/her name to correspondence, requisitions, vouchers and other forms as delegated
Receives and screens all correspondence, determining appropriate action
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.