Administrative Assistant to Director of Nursing (Care Center)

Effingham Health System • Springfield, GA

116d

About The Position

Effingham Health System is committed to providing exceptional care and services in an environment that supports professional growth, diversity, and inclusion. Every team member's experience and work-life balance are a priority in our organization. EHS culture encourages and supports individuals in pursuing their career goals and well-being by providing work-life balance, flexible scheduling, career development, and all the benefits and perks you need for yourself and your family.

Requirements

• Education level equivalent to High School Diploma required; collegiate or vocational training preferred.
• Excellent computer skills required, including advanced knowledge of Microsoft Excel, Word, and Outlook.
• Two years of Administrative or office assistant/secretarial experience required.
• At least two years working knowledge of Long-term care environment and Staff Scheduling preferred.

Responsibilities

• Provide advanced administrative, confidential, and technical support to the Director of Nursing.
• Serve as the first point of contact to the Director of Nursing.
• Maintain and administer staff scheduling and assist with filling staffing vacancies.
• Receive and prepare outgoing mail, prepare correspondence, and schedule appointments.
• Take minutes for meetings and screen/respond to calls on behalf of the Director.
• Assist Care Center Supervisory Staff in tracking licensure, certification, annual training, and competency assessments.
• Maintain spreadsheets/databases for the Department in accordance with guidelines and policies.
• Oversee staffing needs and coordinate and schedule staff.
• Minimize avoidable premium pay through effective scheduling and timekeeping.
• Review and track requests for vacation and time-off.
• Respond to scheduling conflicts, emergencies, and call outs.
• Notify management of attendance-related concerns.
• Facilitate recruitment and retention of direct hires.
• Assist with processing payroll and verifying employee hours and shifts worked.
• Greet residents, families, visitors, contractors, students, and employees.
• Monitor staff compliance with mandatory in-services and certifications.
• Establish and maintain cooperative working relationships with other employees.
• Maintain office files, employee files, and other appropriate records.
• Maintain inventory of office and clinical supplies.
• Perform general clerical duties including organizing, filing, shredding, and photocopying documents.
• Compose written correspondence and materials; create and update departmental forms.
• Answer phones, respond to messages, and manage incoming and outgoing mail.
• Initiate, process, and track departmental forms such as purchase orders and travel authorization forms.
• Schedule appointments, meetings, and arrange for catering services.
• Perform assigned responsibilities according to established practices and standards.

Benefits

• Retirement plans 403 (b) and 457
• Health insurance
• Dental Insurance
• Vision insurance
• Prescription Drug Plan
• Hospital Discount
• Flexible spending account
• Paid time off
• Extended Days off (Sick time)
• Employee assistance program
• Strive365 Wellness Program
• Basic Life insurance (Employer Paid)
• Voluntary Life insurance/Accident/Critical Illness
• Disability (LTD and STD)
• Tuition reimbursement
• Legal and ID Shield
• Discounted Gym membership
• Cafeteria Payroll Deduction
• Employee Perks Program
• Student Loan Relief and Assistance
• Employee Rewards and Recognition Program
• Bereavement Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED