Administrative Assistant to Clergy and Pastoral Care Associate

Archdiocese Of Saint Paul And Minneapolis • Minneapolis, MN

309d • $21 - $23

About The Position

The Administrative Assistant to Clergy and Pastoral Care Associate at The Church of the Holy Cross is responsible for coordinating the liturgical calendar, managing the Pastor's calendar, handling correspondence, administering the Emergency Line rotation, and calculating compensation for substitute Priests. Additionally, the role involves responding to calls for home visits, maintaining sacramental records, facilitating parish engagement with homebound parishioners, and organizing volunteer efforts for senior gatherings. The position also includes responsibilities related to funeral planning, acting as the primary contact for funeral inquiries, scheduling meetings, and providing support during funeral services. The role requires maintaining discretion and confidentiality while assisting the Office Manager with general office duties.

Requirements

• A college degree is required.
• Two to five years of relevant experience, particularly in administrative or parish work.
• Experience with ParishSoft and Microsoft Office programs is preferred.
• Strong interpersonal skills and ability to collaborate effectively in a team-based environment.
• A deep understanding of and commitment to the Catholic Faith.
• Ability to attend Archdiocesan training sessions and meetings as needed.
• Successfully completes all required background checks and maintains compliance with Essential (E3) Safe Environment requirements.

Nice To Haves

• Pastoral care experience or willingness to participate in pastoral training.

Responsibilities

• Coordinates the liturgical calendar and updates Priests' assignments on the Parish Calendar.
• Manages the Pastor's calendar and schedules appointments.
• Handles the Pastor's correspondence, including acknowledgment letters and Christmas mailings.
• Administers the Emergency Line rotation for on-call Priests.
• Calculates compensation for substitute Priests and submits check requests.
• Responds to calls for home visits and emergency sick calls.
• Maintains the sacramental record book for Sick Calls.
• Facilitates parish engagement with homebound parishioners.
• Organizes volunteers for First Friday Senior Gatherings.
• Serves as the primary contact for funeral inquiries and schedules planning meetings.
• Acts as the liaison to funeral homes and provides support during funeral Masses.
• Oversees organization of funeral lunch volunteers.
• Assists the Office Manager by answering phones and greeting visitors.

Benefits

• Health insurance
• Vision insurance
• 401k match
• Other benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree