Adminstrative Asst. to Asst. Superintendent

Paris Independent School District•Paris, TX

1d•Onsite

About The Position

Work under minimum supervision to provide advanced clerical services to the cabinet-level administrator assigned. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.

Requirements

High school diploma or GED
Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
3 years or more advanced secretarial experience with extensive contact with people

Responsibilities

Clerical Support
Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.
Schedule appointments and maintain the administrator’s calendar.
Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
Make travel arrangements including making hotel reservations and turning in conference registration forms.
Reception and Phones
Answer incoming calls and greet visitors.
Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators.
Policy, Reports, and Correspondence
Compile pertinent data used to prepare various required state and local reports.
Prepare purchase orders and payment authorizations as directed.
Compile, maintain, and file all reports, records, and other documents as required.
Other
Comply with policies established by federal and state laws and regulations, and local board policy.
Maintain confidentiality.
Follow district safety protocols and emergency procedures.