Administrative Assistant - TheLightFM

Billy Graham Evangelistic Association • Asheville, NC

289d

About The Position

The Administrative Assistant is primarily responsible for supporting and assisting the Executive Director, Audio Ministry, for BGEA and the General Manager of BRB in a broad variety of tasks, including but not limited to projects, scheduling, meeting planning and coordination, travel arrangements, document preparation and distribution, Board meeting minutes and document organizing, file maintenance, general correspondence and follow-up, telephone, e-mail and mail assistance. As needed, this position also supports the Managing Director Accounting & Administration; the Managing Director of Donor Ministries of BRB; and the Managing Director, Programming & Content of BRB.

Requirements

• A minimum of five years of administration experience with some executive-level leadership administrative experience.
• Experience with non-profit boards, and media or communication organizations a plus.
• Ability to work independently without close supervision, and to simultaneously handle multiple tasks and track multiple projects.
• Must be able to communicate and work closely with staff at all levels of the Ministry.
• Must be able to communicate clearly and concisely in written and oral form.
• Proficient use of computerized systems, including PC Microsoft Office applications.
• Must have good general office skills, including logical filing skills.
• Ability to anticipate and prioritize.
• Excellent organizational, time management, and follow up skills.
• Ability to engage people in a welcoming, professional manner via every avenue of contact.
• High level of integrity, courtesy, and professionalism.
• Ability and comfort creating welcoming, hospitable environment for guests.
• Excellent interpersonal and listening skills.
• Ability to handle sensitive information with professionalism and maintain strict confidentiality.
• A positive attitude and team-player mindset.
• Ability to concentrate, occasionally under pressure.

Responsibilities

• Assists the Executive Director, Audio Ministry, for BGEA and the General Manager of BRB in a broad variety of tasks.
• Prepares and distributes documents, reports, and communications; screens phone calls and incoming mail.
• Coordinates preparation of reports and materials for the BRB Board of Directors and Executive Committee meetings and takes minutes at said meetings.
• Serves as administrative contact for board members and their support staff.
• Is point-person for communications flow between BGEA leadership and other management, as needed.
• Communicates effectively with donors and listeners in-person and through telephone, e-mail, and mail.
• Coordinates meetings, arranges conference calls, and takes minutes of full-staff, departmental and other meetings as assigned.
• Plans and orchestrates details and hospitality for Board meetings, staff meetings, and other meetings and events as assigned.
• Sets and maintains calendars and arranges travel and speaking engagements, and prepares presentation materials for BRB Management Team as needed.
• Manages renewal and cancelation notices for contracts while maintaining and coordinating: contract files, mountain lease files and legal files in accordance with BGEA Record Retention Policy.
• Maintains each of BRB's station's public file per FCC rules and regulations.

Benefits

• Medical, prescription, dental and vision insurance.
• Flexible Spending Account (FSA).
• Long term and short term disability insurance.
• Term Life insurance.
• 401(k) retirement savings plan.
• 10 paid holidays, including 1 floating holiday.
• Minimum 12 days of vacation.
• 10 sick days.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: No Education Listed