Administrative Assistant-TERO

Yakama Nation Tribal School • Toppenish, WA

357d • $15

About The Position

The Administrative Assistant position at the Tribal Employment Rights Office (TERO) involves a variety of administrative and clerical tasks aimed at supporting the office's operations. The incumbent will be responsible for ensuring that office procedures are implemented and maintained in a professional and efficient manner. Key duties include preparing and monitoring budgets, assembling documents for reports, and maintaining strict confidentiality of program information. The role also requires maintaining a computerized TERO management information system, answering phones, and providing assistance to clients with applications and employment. Work assignments must be organized, prioritized, and completed in a timely manner, along with maintaining file management and updates as needed.

Requirements

• Three (3) progressively responsible years as an OA-V.
• Successful completion of a certified secretarial training program or college level education.
• 2 years of work-related experience in a similar position, or a combination of education and experience demonstrating the knowledge and ability to perform the work listed.
• Ability to obtain a Notary Public Certification after selection/hire.
• Must pass a pre-employment background check.
• Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit.
• Required to pass a pre-employment drug test.

Nice To Haves

• Bachelor's Degree in Business Management
• Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.

Responsibilities

• Provide assistance to new or current TERO clients in completing applications and explaining program goals and requirements.
• Provide information to the general public regarding job openings.
• Answer phones, provide information, and take messages or direct calls to appropriate staff.
• Organize office operations and procedures to accomplish assignments of typing, correspondence, mail, and file management.
• Maintain a log to record incoming mail and distribute as directed.
• Maintain electronic client data and ensure applications are current for job referral.
• Assist in preparing purchase orders, travel authorizations, process payments, and close outs.
• Maintain accurate bookkeeping duties and accounts.
• Review incoming correspondence, memorandums, and reports to highlight points of interest and indicate deadlines or required responses.
• Assemble data and type statistical reports, assist in preparing EEOC quarterly reports.
• Assist in setting up training for clients, making arrangements for conference rooms and equipment, and sending public notifications.
• Record completion of CDL, certificates, and/or certification cards for clients for proper job referrals.
• Assist in maintaining files by ensuring all information and forms are updated before providing to contractors and subcontractors.
• Utilize office equipment such as telephone, fax, copier, computer, scanner, typewriter, and calculator in daily work.
• Monitor and assist in supervising temporary staff, volunteers, or summer youth as delegated by the supervisor.
• Perform other duties as assigned.

Benefits

• Hourly Wage: $15.74
• Regular/Full-Time position

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree