Administrative Assistant (Temporary Pool)

Ohlone College • Fremont, CA

253d • $27 - $31

About The Position

The ideal Administrative Assistant candidate is highly organized, detail-oriented, and efficient in their administrative tasks, ensuring the smooth operation of daily office functions. This candidate is an excellent communicator, both written and verbal, capable of interacting respectfully and inclusively with individuals from diverse backgrounds. Additionally, this candidate is proficient in using technology and office software, enabling them to manage schedules, documents, and communications effectively. Please note: This is a temporary, campus-wide pool position and does not report to the Human Resources department. Candidates will be considered for placement in various departments across the campus as needs arise. Applications are kept on file for one year. After that time, you are welcome to reapply.

Requirements

• Graduation from high school.
• Three years increasingly responsible clerical or secretarial experience involving public contact.
• Evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

Responsibilities

• Perform varied and responsible secretarial and administrative assistant duties to relieve the Director-level administrator of administrative and clerical detail.
• Plan, coordinate and organize office activities and coordinate flow of communications for the assigned supervisor.
• Serve as secretary to the assigned administrator; perform public relations and communication services for the administrator.
• Receive, screen and route telephone calls; take and relay messages as appropriate.
• Schedule and arrange interviews, appointments, conferences and other events.
• Receive visitors, including administrators, staff and the public and provide information or direct to appropriate personnel.
• Exercise independent judgment in resolving a variety of issues and refer difficult issues to the administrator as necessary.
• Provide technical information and assistance related to office or program operations, policies and procedures.
• Communicate with injured students and visitors to process and submit required claim documentation.
• Input a variety of data into an assigned computer system; initiate queries and generate a variety of computerized reports as requested.
• Research, compile and verify a variety of information; compute statistical information for a variety of reports.
• Prepare and maintain a variety of data, records and reports related to office programs, personnel and assigned duties.
• Plan, coordinate, organize, schedule and attend a variety of meetings; prepare and send out notices of meetings.
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
• Maintain designated budgets and assure assigned accounts are accurate and expenditures are within federal or State requirements.
• Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies.
• Coordinate travel arrangements as necessary; prepare and assure proper completion of reimbursement forms.

Benefits

• Salary: $27.15 - $31.43 Hourly
• Part-Time Temporary position

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED