Administrative Assistant (Temp)

SSAB • Axis, AL

9d

About The Position

POSITION PURPOSE Provides excellent service to customers, sales and other departments by coordinating identity/grade discrepancies, distributing test certificates and investigating problems. Controls filing and preservation of quality records. ESSENTIAL FUNCTIONS Maintain a clean and safe work area Notarize documents as required by customers, sales staff or state authorities Coordinate customer requests with metallurgists and respond to customers – DailyGenerate, review, update, and send test certificates – DailyEmail, upload (to SharePoint), and track – ABS, DNV, Lloyd’s, and CE stamped test certificates - Daily Work with metallurgists on special projects – WeeklyEnter test data to Caterpillar – WeeklyProvide invoices to metallurgists for approval and submit to finance for payment – WeeklyWeekend duties – Covering for As-Rolled, QL5, and QL6 – MonthlyIssue boot and eyeglass vouchers to team members – Monthly Back-up for As-Rolled/Coil material release – Monthly or as neededIssues restencil/diestamp letters to customers Responds to recertification requests from customers and sales Provide coverage for front desk reception as needed

Requirements

• Computer literate (proficient in Outlook, Word and Excel)
• Ability to perform data entry with a high degree of accuracy
• Ability to solve problems
• Ability to work well with other team members
• Attention to detail (accuracy)
• Ability to perform multiple tasks simultaneously with minimal supervision
• Maintain good attendance record
• Good oral and written communication skills, including the ability to cover front desk reception
• High School Diploma/equivalent
• Two (2) years of education beyond high school or equivalent business experience

Nice To Haves

• Notary Public

Responsibilities

• Maintain a clean and safe work area
• Notarize documents as required by customers, sales staff or state authorities
• Coordinate customer requests with metallurgists and respond to customers – Daily
• Generate, review, update, and send test certificates – Daily
• Email, upload (to SharePoint), and track – ABS, DNV, Lloyd’s, and CE stamped test certificates - Daily
• Work with metallurgists on special projects – Weekly
• Enter test data to Caterpillar – Weekly
• Provide invoices to metallurgists for approval and submit to finance for payment – Weekly
• Weekend duties – Covering for As-Rolled, QL5, and QL6 – Monthly
• Issue boot and eyeglass vouchers to team members – Monthly
• Back-up for As-Rolled/Coil material release – Monthly or as needed
• Issues restencil/diestamp letters to customers
• Responds to recertification requests from customers and sales
• Provide coverage for front desk reception as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED