Administrative Assistant Technology

Jefferson Parish Schools•Marrero, LA

About The Position

The Administrative Assistant is responsible for the overall coordination and management of the daily activities of the Technology Department. The Administrative Assistant anticipates technological challenges and notifies the Executive Director of Technology or the Director of Technology. Regular duties include the electronic management of the Executive Director’s calendar, schedule, responding to schools, departments and district needs. This includes the electronic preparation and processing of various reports, management of budgets, the compilation of statistical data, maintenance of appropriate files and budgets for Technology. Works closely with the Executive Directors of Technology, the Director of Technology, and all technology staff members. Creates a customer service-oriented culture in the Technology Department and the Jefferson Parish Schools. Manages the office including clerical activities involving the routine flow of work, correspondence, requests for information, and coordinating with other activities including all Technology Department activities, and accountability. Acts as the liaison between the Executive Director of Technology, schools, departments, other administrative offices, and outside concerns in matters relative to Technology. Assists in the development, documentation, and production of schools reports as well as other various statistical reports, Board reports, and confidential data. Plans, coordinates, and often attends meetings, conferences, and activities of the Technology Department. Develops and maintains multiple computer files documenting a wide variety of activities and data which allows for the retrieval and compilation of this documentation. Attends training sessions on various software/hardware systems to upgrade knowledge to better service callers. Maintains security of electronic and prints records with regards to confidentiality, budget, employee information and student information including passwords that are issued for access to computer systems and databases. Consults with the Technical Support Specialists to insure maximum coordination of effort for schools. Performs all other duties as assigned by the Executive Director of Technology.

Requirements

Three + years secretarial experience
Working knowledge of MS Word, Excel, Power Point and the Google Suite
Experience at or above the level of a director/principal’s secretary
Documented experience in the use of personal computers in the workplace
Thorough knowledge of use of Internet, Business English, spelling, punctuation, and demonstrated proficiency with verbal and written communications
High school graduate or GED

Nice To Haves

Advanced knowledge of MS Word, Excel, PowerPoint and the Google Suite
Experience at or above the level of a director/principal’s secretary

Responsibilities

Coordination and management of the daily activities of the Technology Department
Electronic management of the Executive Director’s calendar, schedule, responding to schools, departments and district needs
Electronic preparation and processing of various reports
Management of budgets
Compilation of statistical data
Maintenance of appropriate files and budgets for Technology
Creates a customer service-oriented culture in the Technology Department and the Jefferson Parish Schools
Manages the office including clerical activities involving the routine flow of work, correspondence, requests for information, and coordinating with other activities including all Technology Department activities, and accountability
Acts as the liaison between the Executive Director of Technology, schools, departments, other administrative offices, and outside concerns in matters relative to Technology
Assists in the development, documentation, and production of schools reports as well as other various statistical reports, Board reports, and confidential data
Plans, coordinates, and often attends meetings, conferences, and activities of the Technology Department
Develops and maintains multiple computer files documenting a wide variety of activities and data which allows for the retrieval and compilation of this documentation
Attends training sessions on various software/hardware systems to upgrade knowledge to better service callers
Maintains security of electronic and prints records with regards to confidentiality, budget, employee information and student information including passwords that are issued for access to computer systems and databases
Consults with the Technical Support Specialists to insure maximum coordination of effort for schools
Performs all other duties as assigned by the Executive Director of Technology