Administrative Assistant - Sustainability & Social Impact

McDonald's • Chicago, IL

100d • $30 - $36

About The Position

This important position will support the VP/Chief Sustainability and Social Impact officer and two senior directors. In this role, you will be a critical team member and will perform a wide variety of specialized and administrative functions. You must possess strong organizational and communication skills and demonstrate a proven track record of getting results. This role will report directly to VP/Chief Sustainability and Social Impact officer. As a key member of the Sustainability and Social Impact team, the Administrative Assistant will embody and promote our commitment to inclusion and service. We value individuals who actively engage in community service and demonstrate alignment with our core values in both professional and personal contexts. This role supports leaders who drive meaningful change, and we seek candidates who are passionate about contributing to a purpose-driven culture.

Requirements

• 5+ years in executive support, office management, or similar roles.
• Experience with travel coordination and expense processing.
• Strong multitasking, communication, and project management skills.
• Proficient in Microsoft Office and virtual meeting tools (e.g., Teams, WebEx).
• Polished, professional, proactive, and detail-oriented.
• Strong communication, project management, and critical thinking skills.
• Reliable, results-oriented, and able to anticipate needs.
• Comfortable working in a fast-paced environment.
• Comfortable working with senior leadership and managing confidential information.

Responsibilities

• Provide extensive calendar management for Vice President and both Senior Directors.
• Oversee monthly and weekly meetings, managing event logistics, agenda creation when needed, attendee experience, and communication.
• Coordinate VP travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.
• Act as primary liaison between Vice President, Senior Directors, other departments and suppliers; ensuring effective communication of messages, priorities and directives.
• Process invoices and vendor contracts in a timely manner, including issue tracking and resolution.
• Support department-wide communications through emails, Poppulo, Teams messaging, and webcast support.
• Maintain distribution lists and facilitate information sharing.

Benefits

• Health and welfare benefits.
• 401(k) plan.
• Adoption assistance program.
• Educational assistance program.
• Flexible ways of working.
• Time off policies (including sick leave, parental leave, and vacation/PTO).

What This Job Offers

• Industry: Food Services and Drinking Places