Administrative Assistant - Surgery - Full Time 12 Hour Nights (Non-Exempt) (Non-Union)

University of Southern California • Los Angeles, CA

121d • $22 - $34

About The Position

The Nursing Office Administrative Assistant provides administrative and secretarial support, including scheduling and coordination of meetings, seminars, and travel. This role involves performing independent and collaborative projects as needed, as well as clerical and reception duties that support the functioning of the Operating Room. The assistant is responsible for typing and proofing a variety of materials such as correspondence, memos, reports, charts, and grants. They will also edit, copy, and disseminate these materials appropriately. The position requires answering the telephone, screening calls, taking messages, and assisting callers within the scope of authority. The assistant maintains Nursing Policies and Procedures, ensuring they are in the correct format for committees and routed for approvals. They will work collaboratively with the Chair of the Nursing Operations Council and maintain Nursing Administration records and files. The role includes ensuring the accuracy of Daily (DSR) and bi-weekly Kronos for assigned cost centers, coordinating schedules, arranging meetings and appointments for the Chief Nursing Officer, and providing research and administrative support to special projects. Additionally, the assistant is responsible for coordinating travel arrangements, maintaining the security of sensitive information, processing inquiries from patients and the public, taking minutes of meetings, and performing other duties as assigned.

Requirements

• High school diploma or equivalent.
• 1 year of previous secretarial experience in a senior executive setting, preferably in a healthcare facility.
• Typing speed of 45-55 words per minute.
• Ability to operate a computer terminal and Microsoft Office software programs.
• Ability to communicate clearly, concisely, and accurately.
• Ability to organize and manage multiple priorities in a constantly changing environment.

Nice To Haves

• Specialized/technical training in secretarial science and word processing.
• Knowledge of medical terminology.

Responsibilities

• Provide administrative and secretarial support including scheduling and coordination of meetings, seminars, and travel.
• Perform clerical and reception duties that support the functioning of the Operating Room.
• Type and proof a variety of materials such as correspondence, memos, reports, charts, and grants.
• Edit, copy, and appropriately disseminate materials.
• Answer the telephone, screen calls, take messages, and assist callers.
• Maintain Nursing Policies and Procedures and ensure they are routed for approvals.
• Collaborate with the Chair of Nursing Operations Council.
• Maintain Nursing Administration records and files.
• Ensure accuracy of Daily (DSR) and bi-weekly Kronos for assigned cost centers.
• Coordinate schedule and arrange meetings and appointments for the Chief Nursing Officer.
• Provide research and administrative support to special projects.
• Coordinate travel arrangements including lodging and airline reservations.
• Maintain security of sensitive information.
• Process inquiries from patients and the public.
• Take minutes of meetings and prepare agendas.
• Perform other duties as assigned.

Benefits

• Competitive hourly rate range of $22.00 - $34.18.
• Excellent benefits and perks as a USC employee.
• Opportunity to work in a dynamic and diverse environment.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees